Team Coordinator

Who are we?

Howden is a global insurance group with employee ownership at its heart. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no‑limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 23,000 employees spanning over 56 countries.

People join Howden for many different reasons, but they stay for the same one: our culture. It’s what sets us apart, and the reason our employees have been turning down headhunters for years. Whatever your priorities – work / life balance, career progression, sustainability, volunteering – you’ll find like‑minded people driving change at Howden.

We’re looking for a highly organised, proactive Team Coordinator to provide dedicated administrative and coordination support to the Head of Client Engagement. This is an ideal role for someone at the start of their career who enjoys structured admin work, staying organised, and supporting a senior leader in a busy, fast‑paced environment.

You’ll work closely with the Head of Client Engagement on day‑to‑day activity across meetings, events, finance processes, and internal coordination collaborating with PAs, Fin Ops, and wider stakeholders.

• Process and track invoices
• Submit expenses in line with company procedures
• Liaise with Fin Ops to support invoicing, payments, and expense queries
• Ensure event and meeting costs are captured accurately
• Maintain simple budget and cost trackers

• Provide daily administrative and coordination support to the Head of Client Engagement
• Manage meeting rooms, logistics, and scheduling
• Support meeting preparation, follow‑up, and task prioritisation

• Assist with planning and coordination of client meetings and events
• Research venues and suppliers
• Order and manage client gifts and delivery logistics
• Create simple invitations and event materials
• Track RSVP lists and attendance

• Use  to track events, tasks, timelines, and costs
• Update PowerPoint documents for brokers and external use
• Ensure materials follow approved templates
• Use Excel to track lists, costs, and basic reporting
• Maintain client and activity information in the CRM system

• Gather information and update figures for business cases
• Ensure documents meet internal governance requirements
• Maintain organised business case records

• Support electronic filing in line with company standards
• Maintain and update documents on Share Point
• Keep records accurate, organised, and accessible

• Highly organised with strong attention to detail
• Able to manage multiple tasks and priorities
• Comfortable working in a fast‑paced environment
• Confident using Excel and Power Point
• Comfortable with (or keen to learn) , SharePoint, Canva, Google Forms
• Experience with CRM systems is a plus
• Strong communication skills and a proactive, can‑do attitude
• Previous admin or office support experience is helpful but not essential

A career that you define. At Howden, we value diversity – there is no one Howden type. Instead, we’re looking for individuals who share the same values as us:

• Our successes have all come from someone brave enough to try something new
• We support each other in the small everyday moments and the bigger challenges
• We are determined to make a positive difference at work and beyond

We're committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours
* or hybrid working*.

If you're excited by this role but have some doubts about whether it’s the right fit for you, send us your application – if your profile fits the role’s criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require.

* Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more.