Executive Assistant to CEO

Hours:

09-17

Hybrid Working - 2 days in office

Our client, a reputable superannuation pension provider, is seeking a highly organised, detail-oriented, and proactive Executive Assistant to provide comprehensive executive support to the Chief Executive Officer and two senior executives, including the Head of Governance. The role delivers extensive support across executive coordination, governance administration, and strategic priorities, ensuring the Executive Management Team (EMT) operates efficiently, compliantly, and with clear accountability.

The postholder will also play a key role in supporting the Board and its Committees by coordinating meetings, preparing agendas, maintaining action and decision logs, and supporting the minute-taking process to enable robust governance and effective decision-making. This role and organisation would suit an experienced, resilient, and pragmatic Executive Assistant with a proven track record of supporting executives and boards at senior level, and demonstrable experience working within governance environments and supporting committee structures.

This is a hands-on role working for a mid sized organisation where the emphasis in on longevity, support and accountability.

• Executive & EMT Support:
  Facilitate Executive Management Team (EMT) meetings by coordinating agendas, collating, uploading, and distributing meeting papers, maintaining the Actions and Decisions Log, and tracking progress against agreed actions to ensure timely follow-up and accountability.
• Provide high-level inbox management for the CEO and senior executives, prioritising correspondence, drafting responses where appropriate, and escalating matters as required.
• Manage complex diary scheduling and meeting coordination for the CEO and two senior executives, liaising with internal and external stakeholders to maximise executive effectiveness.
• Provide cover for the Trustee Governance Manager and members of the Executive Support Team during periods of annual leave, ensuring continuity of executive and governance support.

• Provide comprehensive administrative support for Board and Committee meetings, including meeting scheduling, agenda preparation, coordination of papers, and supporting the minute-taking process.
• Maintain accurate action logs, decision records, and a central governance resource library to ensure effective record-keeping and audit readiness.
• Work closely with the Head of Governance to support governance processes and ensure adherence to agreed frameworks and regulatory requirements.

• Oversee the day-to-day running of the office, ensuring a professional, tidy, and well-maintained working environment, with line oversight of the Team Administrator in relation to shared office spaces.
• Oversee the coordination of external service providers, maintaining awareness of contractual obligations, service delivery standards, and budgetary constraints.

Salary will be dependent upon experience.

Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs.

At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace.

Together, we strive to promote equality and create opportunities for all.

Love Success is proud to serve as an Employment Agency for this vacancy.