Records Assistant Law firm

Overview

Our client, a prestigious London law firm with a long‑established reputation for excellence, is seeking a diligent and highly organised Records Assistant. This is an outstanding opportunity for someone looking to develop their career within a professional, supportive, and well‑structured legal environment. As the recruitment partner for this firm, we are looking for candidates with strong attention to detail, a proactive mindset, and a genuine interest in records, information governance, and operational support.

• Support day‑to‑day management of physical and electronic records.
• Assist with file cataloguing, indexing, tracking, retrieval, and returns.
• Maintain accurate and up‑to‑date database entries and ensure data integrity.
• Coordinate the preparation, archiving, and movement of files with off‑site storage providers.
• Assist in ensuring compliance with the firm's data governance and records retention policies.
• Support audits, inventories, and internal processes across the records function.
• Provide prompt, professional support to legal teams requesting file access.
• Uphold secure handling, transport, and disposal of confidential information.
• Deliver general administrative support to the Records & Information team.

• Experience in records, information management, administration, or a similar support role (legal experience advantageous but not essential).
• Excellent organisational skills with a high level of accuracy.
• Ability to handle confidential information responsibly and professionally.
• Comfortable working with databases, document management platforms, and Microsoft Office.
• Strong communication skills and a proactive, service‑driven approach.
• Ability to prioritise, multitask, and work efficiently in a fast‑paced professional environment.
• Collaborative team player with a positive attitude and readiness to learn.

• A welcoming and inclusive culture with a strong focus on staff wellbeing.
• Professional development and training opportunities within Information & Records Management.
• Hybrid working arrangements (role dependent).
• Salary up to £30k, plus benefits package.