PA to Senior Management Apprenticeship

The postholder will provide high-quality administrative and secretarial support to the Divisional Nurse Director, Deputy Directors of Operation, and Head of Commercial Finance within the Private Care Directorate. This role is central to ensuring the smooth, efficient running of the Private Care management office and acts as a key point of coordination across a complex and fast-paced environment.

Essential Apprenticeship Eligibility RequirementThis is an apprenticeship position, and therefore candidates must meet the government-set Apprenticeship Funding Rules to be considered. These rules include eligibility based on residency, right to work in the UK, and limitations on prior learning. The Department for Education states that apprenticeships must only fund training that develops new skills; therefore, candidates with significant prior learning or experience that fully covers the apprenticeship standard may not be eligible for funding.

Applicants who do not meet these requirements cannot be shortlisted.Full details are available here: - Apprenticeship Funding Rules )

The postholder supports senior leadership by delivering comprehensive administrative, secretarial, and organisational assistance. This includes managing complex diaries, coordinating meetings, preparing documentation, and facilitating communication across internal and external stakeholders. The postholder will also work closely with the Office Manager/PA to Managing Director & Director of Operations on Divisional processes such as recruitment, rostering and payroll administration.

The Royal Marsden NHS Foundation Trust is a world-leading cancer centre. Our role is to offer our patients the best cancer care available anywhere in the world, and to continue to make a global contribution to finding better ways of diagnosing and treating cancer. We employ over 4,500 staff in a diverse range of careers including nursing, medical, science, radiography, pharmacy, occupational therapy, finance and administrative services.

We have two hospitals - one in Chelsea, London, and one in Sutton, Surrey - as well as a Medical Daycare Unit in Kingston Hospital.

At The Royal Marsden, we deal with cancer every day, so we understand how valuable life is. When people entrust their lives to us, they have the right to demand the very best. That's why the pursuit of excellence lies at the heart of everything we do.

At the heart of the hospital is our dedicated team. We offer a stimulating and dynamic working environment, a wide range of staff benefits, learning and development opportunities and clear career pathways. There are opportunities to work flexibly across a range of areas and specialities and we welcome flexible working requests from point of hire to support employees work life balance.

We are looking for employees who aspire to excellence, share our values and can play a crucial role in our on-going achievements.

For further information please refer to the Job Description & Person Specification.

• Organise and maintain up-to-date complex diaries for the Divisional Nurse Director, Deputy Directors of Operation and Head of Commercial Finance where required, including organising meetings.
• Assist in the collection, preparation and distribution of agenda and minutes of meetings. Organise meeting documentation and attend meetings with or at the request of the Management to take minutes and to type the minutes of these meetings as requested.
• Type all minutes, agendas and documents using Windows packages.
• To act as a point of contact for users of the service, dealing confidently and appropriately with enquiries, referring to the managers or keeping them informed as appropriate.
• Make travel arrangements on behalf of the Managers in accordance with Trust policies.
• Support managers to raise invoices, orders and ensure approvals are up to date as directed. Assist with any queries and ensure invoices in workflows are regularly actioned.

• Educated to GCSE level or equivalent
• Excellent standard of written and spoken English
• Educated to A-level or equivalent
• Track record of continuous professional development

• Experience with in an Administrative/Personal Assistant role
• Demonstrable experience of working with senior management teams
• Experience of minute taking
• Experience of diary co-ordination across large teams
• Experience of working within health service sector

• Excellent communication skills, both written and oral
• Highly developed literacy and numeracy skills
• Computer literacy in the use of Microsoft Outlook, Teams, SharePoint, Word, PowerPoint and Excel.
• Ability to produce accurate and consistent work with attention paid to detail.
• Commitment to high levels of customer service
• Knowledge of working within a similar hospital environment.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will…