Legal Technology Assistant

What this means for you

Joining Macfarlanes means being part of a collaborative, approachable team who want you to succeed. You’ll be encouraged to get involved and recognised for your contribution.

We take your development seriously. Our learning and development programmes are second to none and are designed to help you strengthen your skills.

Above all, you’ll be part of a firm where we all work together as part of a cohesive and supportive team, value your efforts and help you to thrive.

Emerging legal technologies, new tools and alternative approaches are driving significant change within the legal profession. They are changing the way we do our work, how we deliver services to our clients and the range of services we offer to our clients. They offer us ways to do what we do more effectively and to enhance client service, as well as the opportunity to offer exciting new services to our clients which are enabled by those technologies, tools and alternative approaches.

Our Lawtech team is at the forefront of how we, as a firm, respond to this evolution and how we embrace those technologies, tools and alternative approaches for the maximum benefit of our clients and teams alike. We recognise that fusing legal and technological expertise seamlessly can help our clients solve their most challenging business problems in more innovative, more sophisticated and more technologically‑advanced ways.

By bringing together people, process, technology, and data, we help ensure the firm is able to achieve excellence in all aspects of legal practice and client service.

The Legal Technology Assistant will report into a Legal Technology and Innovation Officer. They will be part of the Lawtech department and work closely with a range of individuals in the team, which is currently made up of 15 people.

We are seeking a proactive individual with a genuine interest in legal technology and a desire to grow within this evolving field. The successful candidate will bring strong organisational and administrative skills, communicate effectively with colleagues and approach their work with professionalism and a can‑do attitude.

The Assistant will be required to carry out a broad range of good quality work to support the team.

Key duties will include:

• actively monitoring and updating workload trackers;
• supporting the team with Lawtech induction training;
• managing and processing invoices;
• supporting the team with firm‑wide training initiatives;
• liaising with internal and external stakeholders when assisting with basic system administrative support;
• creating and updating key documentation, e.g. user guides, FAQs etc;
• supporting the team with quality assurance, e.g. testing new features, workflows etc;
• helping the team monitor and track ongoing projects and budgets;
• supporting the team with horizon scanning efforts around new technology solutions and AI;
• assisting with updating our internal intranet content;
• coordinating team communications, including internal newsletters and general team updates;
• supporting the team with data analysis and the development of data visualisations;
• creating reports for the team, e.g. for internal adoption progress; and
• general queries and ad‑hoc support to the Lawtech team.

This job description encompasses the main duties of the role and is by no means exhaustive. It is anticipated that duties may vary from time to time according to the needs of the practice area.

During the first six months of employment, you may be required to attend the office four days per week to support onboarding, training and collaboration. Your line manager may adjust this requirement based on your progress and business needs.

The successful candidate will be central to the success of the function, supporting across all aspects of the team. They will be a highly efficient organiser, with the ability to demonstrate initiative and work accurately in a fast‑paced environment.

In addition, they will meet the following requirements:

• excellent IT skills, particularly Microsoft Outlook, Word, Excel and PowerPoint;
• strong team working skills;
• excellent interpersonal, communication and written…