Executive Assistant & Office Manager

We are looking for a highly organized, proactive, and relationship‑driven individual to support our CEO while owning the smooth running of our London office. This hybrid role blends high‑level executive support with hands‑on office management – ideal for someone who thrives on variety, responsibility and enabling others to do their best work.

• Executive Support to the CEO
• Provide full, proactive diary and inbox management, ensuring optimal scheduling, prioritisation, and protection of the CEO's time.
• Prepare the CEO for internal and external meetings by collating briefing notes, slide decks, reports, pre‑reads and background materials.
• Draft, proofread and manage CEO correspondence, approvals, and follow‑ups.
• Screen enquiries and requests on behalf of the CEO, using strong judgement and maintaining absolute confidentiality.
• Coordinate CEO travel, accommodation, itineraries, and all associated logistics.
• Submit and reconcile CEO expenses via internal systems in a timely manner.
• Plan and maintain the CEO's meeting cadence, including recurring management meetings, board preparation, and strategic check‑ins.

• Support the CEO and Partners with meeting governance, including agenda planning, document preparation and minute‑taking.
• Track and follow up on outstanding actions across the leadership team to ensure timely completion.
• Ensure governance materials, meeting packs and communications are accurate, well‑formatted and delivered on time.
• Act as liaison between Be UK and Be Group Executive Offices to enable smooth, consistent, and timely communication.

• Primary owner of the London office environment, ensuring it remains professional, welcoming and operationally efficient.
• Oversee front‑of‑house: greeting visitors, managing the main phone line, coordinating meeting room bookings and ensuring setups run smoothly.
• Manage office suppliers, service providers and building management, attending tenant meetings when required.
• Maintain and replenish office supplies (stationery, refreshments).
• Oversee office facilities including IT equipment, access cards, security passes, courier services, post and maintenance requests.
• Implement and maintain office systems and processes that support day‑to‑day operational effectiveness.
• Coordinate onsite logistics for events, training sessions, client visits, team days and external guests.

• Partner with Social and CSR Committee and Operations to support or coordinate company events, leadership off‑sites, client visits, quarterly company meetings, Friday Huddles, CEO Connects and Senior Leadership briefings.
• Provide ad‑hoc support to wider Operations (e.g., data collation, formatting documents, maintaining executive records).

• Act as a key point of contact for individuals engaging with the CEO or Executive Office - including senior leadership, clients and external partners.
• Build strong working relationships across Be UK and Be Group to enable smooth collaboration and information flow.

Experience in a similar EA, PA, Executive Office or Office Manager role - ideally within professional services, consulting, financial services, or another fast‑paced environment.

Proven experience supporting senior executives, including diary and inbox management.

Strong working knowledge of MS Office and Office 365 suite