Document Controller

Position: Document Controller (Permanent)
Location: Greater London

Document Controller
Ministry of Defence Projects
£40k + Package
Due to security clearances, this role is only available to UK Citizens / UK Passport Holders

A specialist mechanical and electrical contractor who offer beck-up power, BMS & DfMA services across several industries have secured a long-term project with the Ministry of Defence (MoD) on some airfield assets.

We need a Document Controller who has previous MoD experience to base themselves out of a City of London office and take control of the documentation through the project lifecycle.

The role requires excellent attention to detail, strong organisational skills, and experience with common construction industry document management systems (DMS) such as Viewpoint For Projects (4

Projects), Asite, Aconex, SharePoint, or Autodesk Construction Cloud.

Key Responsibilities

Document Management

Maintain and control all project documentation including drawings, specifications, RFIs, submittals, reports, and contracts.
Ensure all documents follow the project’s naming conventions and file structure (aligned with project-specific standards or ISO.
Upload, review, quality-check, and file documents within the project’s DMS.
Track document status, revisions, and approvals to ensure the latest information is always available.
Compliance & Governance

Ensure documentation processes comply with project requirements, company standards, BIM protocols, and ISO information management standards.
Support audits by ensuring full traceability and document compliance.
Implement and uphold the project’s document control procedures.
MOD project Security requirements for the sharing of digital information
System Administration

Manage permissions, user access, and workflows within the DMS.
Train project team members and subcontractors on document management procedures and systems.
Troubleshoot system issues and escalate to IT/software support when required.
Report & Monitoring

Generate reports on document status, overdue actions, approvals, and workflow bottlenecks.
Monitor document progress against project deadlines.
Support handover documentation and O&M manuals preparation