Legal Administrator

Legal Administrator

Salary: £29,000 - £32,000

Location:

St Paul's, London
Working Pattern:
Hybrid (3 office / 2 home)
Job Type: Permanent

Are you an organised, detail‑driven administrative professional looking to build your career within a highly respected legal environment? This is an excellent opportunity to join a leading international law firm as a Legal Admin
-Trade Mark Designs, supporting fee‑earners and partners within a specialist intellectual property team.

In this varied and fast‑paced role, you will play a key part in supporting the firm's Trade Mark practice.

Responsibilities include:

• Managing deadlines, preparing documents, maintaining case diaries and organising files
• Drafting standard correspondence, answering calls, diary management, and arranging travel and accommodation
• Monitoring shared mailboxes, updating internal and external databases, and using client systems
• Opening new matters, assisting with billing, closing files, and processing expenses and courier requests
• Extracting docketing records, pulling portfolio reports, conducting web searches and preparing citation reports
• Supporting assignment recordings, name changes, mergers, and other portfolio formalities
• Preparing cost estimates, monitoring WIP, drafting bills, and liaising with accounts for invoice queries

To excel in this role, you will bring:

• Strong administrative experience and proficiency in MS Word and Outlook
• Experience working in a deadline‑driven legal or corporate environment (trade mark/IP experience desirable)
• Excellent communication skills, high accuracy, and outstanding attention to detail
• A proactive, organised mindset with the ability to work independently and as part of a team
• Confidence using databases and maintaining accurate records