Operations Support, Administrative​/Clerical

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Operations Coordinator City of London | Hybrid (2 days office / 3 days WFH) £35,000 – £40,000 | Permanent | Full-time

We’re looking for an experienced Operations Coordinator to join our team on a permanent, hybrid basis. Reporting to the Operations & Business Support Manager, you’ll play a key role in keeping day-to-day operations running smoothly and supporting multiple business functions. This is a varied role, ideal for someone who enjoys juggling priorities, working with suppliers, and being at the centre of operations.

• Support the purchasing process by liaising with engineers and suppliers, often to tight deadlines
• Raise and issue accurate purchase orders
• Order materials, plant, and hire equipment for live projects
• Consolidate supplier invoices and credit notes
• Build and maintain strong supplier relationships, negotiating costs where possible
• Ensure compliance with company policies and industry regulations
• Assist with the preparation and maintenance of O&M manuals and documentation
• Provide general administrative support, including diary management, travel bookings, and correspondence
• Identify opportunities to improve business processes and systems
• Maintain accurate records and documentation to a high professional standard

• Minimum 5 years’ experience in an administrative or similar role
• Previous experience in purchasing and supplier management
  
  Strong written and verbal communication skills
• Excellent organisational skills and attention to detail
• Confident managing multiple tasks and priorities
• Proficient in Microsoft Word, Excel, and Outlook
• Strong negotiation and problem-solving skills
• Self-motivated and comfortable working independently and as part of a team

Naomi Conn