Executive Assistant

Executive Assistant

4 Stone Buildings is a leading commercial set at the Bar, specialising in company and commercial litigation, insolvency, financial services and civil fraud. Its members appear in the Commercial Court, the Chancery Division and in major overseas cases and arbitrations.

Overview:
This is a genuinely varied role spanning Executive Assistant support, chambers operations and marketing. The ideal candidate will be a bright, ambitious graduate with a genuine eagerness to make an immediate and meaningful contribution.

Whilst relevant experience of one to two years would be welcomed, applications from those transitioning from a different background will be equally considered. Above all, it is the candidate’s mindset and approach that will be the defining factor in this selection process. Chambers are looking for someone who identifies what needs doing without being prompted, takes ownership with minimal oversight, and brings genuine enthusiasm to everything from complex international travel itineraries to supporting the Chambers Marketing Team with broader marketing activity.

• Assisting the Senior Clerks with their individual diary management and communications across multiple work streams.
• Coordinating international travel, including last‑minute changes – covering visas, transport, and accommodation, and ensuring a first‑class experience throughout.
• Handling expenses, reconciliations, and credit card management with accuracy and care.
• Managing to‑do lists across daily, weekly, and monthly horizons, and keeping key projects moving forward with effective escalation of priorities.
• Maintaining strict confidentiality and discretion at all times.

Supporting the Senior Clerks and Head of Chambers across strategy, finance and office management. Maintaining, developing, and implementing administrative systems and procedures in alignment with chambers’ wider strategy. The successful candidate will be proactive in identifying operational gaps and taking the initiative to address them, whether that involves streamlining an existing process or ensuring outstanding action points are followed through to completion.

Drafting agendas, attending meetings, producing accurate minutes, and tracking actions through to completion. Preparing reports, presentations, and correspondence to the highest standard of attention to detail. Building strong, trusted relationships with barristers, staff, and external stakeholders, and providing advisory support where needed.

Working closely with the Chambers’ Marketing Executive to keep social media channels, the website, Linked In, and industry directories current and compelling. Drafting communications, sense‑checking speeches and articles, spotting PR opportunities, and keeping a close eye on industry news, key calendar moments, and movers and shakers across the legal market.

The ideal candidate will be a graduate with the intellect and drive to develop quickly within a high‑performing environment. They will be equally comfortable engaging with clients and attending to the day‑to‑day operational requirements of the role. Confidence is important, as is a genuine openness to learning and a commitment to doing things the right way.

Strong written and verbal communication skills are essential, as is a high level of organisation and an acute attention to detail. Candidates who demonstrate an appreciation of, or genuine curiosity about, the legal sector and the Bar in particular, will stand out as compelling applicants.

Chambers life carries its own rhythms, culture, and expectations. The right candidate will either have an instinctive understanding of this environment or demonstrate a clear desire to immerse themselves in it.

• Educated to graduate level or equivalent, with a strong academic background
• Demonstrates an unwavering commitment to confidentiality and discretion
• A collaborative team player with excellent written and verbal communication skills
• A self‑starter who is highly motivated and proactive, with the ability to work independently and exercise sound judgement
• Approaches all tasks with a positive and solutions‑focused attitude
• Confident and professional when engaging in meetings

Following successful probation, the discretionary benefits include:

• Holidays: 22 days, plus bank holidays
• Private pension
• Bonus:
  Discretionary year‑end bonus