Administrator | Guy's and St Thomas' NHS Foundation Trust

Guy’s and St Thomas NHS Foundation Trust

Cancer and Surgery Directorate – Surgery & Therapies

An exciting opportunity has arisen within the Cancer and Surgery Directorate. Full‑time role to start as soon as possible, offering a great opportunity to enter the NHS and develop transferable skills.

We are one of the leading centres in the country for cancer treatment and research. Most of our care takes place in the purpose‑built Cancer Centre at Guy’s. We offer personalised treatment and a range of extra support, information, advice and rehabilitation.

• Highly motivated person with excellent communication, problem‑solving and organisational skills.
• Strong attention to detail, ability to work to tight deadlines and prioritise workload independently.
• Capacity to work on own initiative and collaborate with a multi‑disciplinary team.

The Administrator will provide high quality administrative support to the department, acting as the first point of contact and ensuring efficient day‑to‑day operations.

• Provide high quality administrative support, including booking meeting rooms, hospitality, organising audio‑visual equipment, ordering department supplies such as stationery, and ad‑hoc duties.
• Typing and formatting of letters, reports, policies, minutes, presentations, statistics and general correspondence/documents using Microsoft Office and other software.
• Support meetings: prepare and distribute agendas, take, transcribe and distribute minutes/action notes, follow up on action points.
• Assist with projects managed within the service, cross‑covering team members, and deputising for the Team Lead as required.
• Advise and support new or less experienced employees on administrative duties.
• Maintain departmental databases accurately and assist with data collation.
• Deliver excellent customer care to all service users.
• Undertake any other reasonable duties necessary for smooth operation.

• Act as first point of contact for callers, visitors and deliveries.
• Handle enquiries from patients, staff and visitors courteously and efficiently, referring to staff when appropriate.
• Manage diaries and organise meetings and events, ensuring all supporting arrangements are in place.

• Maintain and order stationary supplies, following policies and procedures.
• Sort, distribute and handle incoming mail; ensure timely dispatch of outgoing mail; arrange courier deliveries as required.
• Photocopy, collate and distribute reports, correspondence and handouts.
• Establish and maintain accurate filing systems.
• Ensure the department is maintained and kept tidy at all times.
• Cover front‑desk duties as required.
• Report and monitor maintenance/facilities issues appropriately.

• All applications using AI will be strictly scrutinised and rejected unless declared in the supporting information section. If AI use is declared, you must justify it during the interview stage.
• Due to high response rates, we sometimes close adverts early. Please apply as soon as possible.

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