Team Coordinator

Team Coordinator | £33,000 - £37,000 | Perm | Hybrid working

A great opportunity has arisen to join a boutique, executive search firm as a Team Coordinator! Based in slick offices in The City, this is an exciting opportunity to come into a newly created role and make it your own.

This is a varied, hands‑on role combining execution support for consultants, office management, and operational coordination across the UK & Europe business. The role works closely with Partners, consultants, and global operations to ensure consistency, efficiency, and a high standard of delivery.

• Managing the UK & Europe enquiries inbox, responding and forwarding appropriately and ensuring accurate capture of details on the CRM
• Converting CVs into Candidate Reports when required
• Providing ad hoc diary, travel, and meeting support for Partners

• Day‑to‑day ownership of the London office to ensure it operates smoothly
• Managing meeting rooms and ensuring they are prepared for client and candidate meetings
• Overseeing stationery, kitchen supplies, office equipment, printer, and internet services
• Liaising with building management and external suppliers
• Maintaining supplier lists, contracts, subscriptions, and renewals
• Acting as Fire Warden and managing evacuation procedures
• Answering and screening office landline calls
• Forwarding bills to Finance for payment

• Running onboarding for new joiners, including ordering equipment, arranging building access, and coordinating IT setup
• Preparing and distributing welcome packs
• Ensuring new joiners are onboarded
• Scheduling training, introductory meetings, and assessments
• Arranging professional photography for website profiles

• Managing team expenses and supporting occasional payment chasing
• Planning and coordinating annual team events
• Organising Away Days, including venues, agendas, travel, catering, and materials

• Managing the annual external events calendar
• Supporting planning and logistics for conferences and client events, including Monte Carlo

• Supporting operational projects to improve efficiency across the UK & Europe team
• Partnering with global operations to align regional and firmwide operational strategies
• Providing cover for the Senior Partner EA when required

This is a great opportunity for a candidate looking to take the next step in their career, the role will offer autonomy and development opportunities as the business grows globally.

• Highly organised and able to manage multiple priorities in a fast‑paced environment
• Proactive, reliable, and comfortable working independently while supporting senior stakeholders
• Strong attention to detail with a consistent, high standard of work
• Confident handling confidential and sensitive information
• Systems‑savvy, with experience using CRMs or databases and learning new tools quickly
• Clear, professional communicator with a collaborative, team‑oriented approach
• Comfortable providing execution, diary, and administrative support as needed
• Experience in professional services, executive search, or a similar environment preferred
• Exposure to office management, onboarding, and event coordination is an advantage
• Flexible and adaptable, with a hands‑on attitude and willingness to pitch in where required
• 2+ years experience in a similar administrative role

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