Part Time Workforce Coordinator

London Marathon Events (part of the London Marathon Group) works to inspire, champion and increase activity in all ages, abilities and demographics. We do this through our successful event portfolio (which includes the TCS London Marathon and TCS Mini London Marathon, Brighton Marathon, The Big Half, Vitality London 10,000, Vitality Westminster Mile, Standard Chartered Great City Race and Swim Serpentine), through our extensive outreach programmes working with schools and community groups in London and across the UK and through our network of wholly owned or partially owned companies, such as Maverick, Run 4 Wales, Loch Ness Marathon Ltd, Caledonian Concepts, Athletic Ventures and Friday Night Lights

Our events raise millions for charities every year to improve the lives of individuals and communities and we passionately believe in the power of sport.

Diversity, inclusion and wellbeing are at the heart of everything we do, and we want to ensure they are at the heart of our company. We strongly value diversity within our workforce and recognise that different people bring different perspectives, lived experience, ideas and culture to the company. This difference brings with it great strengths, including diversity of thought. So, if you’re ready to be a force for good, lead change and want to make a difference to society, keep reading

The purpose of this role is to provide comprehensive administrative support to the workforce team in managing the end-to-end processes for all workforce types to ensure the successful delivery of our events portfolio. This includes casual staff, volunteers, and internal staff, covering processes that enable scheduling, rostering, training invitations, contracts, and payments.

• This is a fixed term contract until the end of December 2026

• Coordinate accommodation bookings for internal LMG staff and external personnel across scheduled events, including requirements gathering, logistics, and stakeholder communication.
• Generate and analyse workforce reports via our People and Workforce systems, to support planning and accommodation forecasting.
• Liaise with the external accommodation provider to confirm bookings, resolve issues, and maintain accurate records.
• Process change control requests related to event working, accommodation and workforce logistics, ensuring all assigned changes are actioned efficiently and documented appropriately.
• Maintain and update data within our workforce management platform, ensuring information is current, complete, and aligned with event timelines.
• Help coordinate event-day logistics including collating uniform, catering, and transport requirements for all our customer groups.
• Support volunteer coordination and workforce scheduling, including communications, training invitations, and roster building across all our customer groups.
• Assist with contract preparation, basic payroll data entry, and expense processing, ensuring accurate documentation and system updates.
• Contribute to onboarding and offboarding processes, including administrative tasks and system maintenance.
• Provide day-to-day support for registration tasks, updating systems, inbox management and handling routine workforce-related queries.
• Provide general support across the wider workforce team to help ensure smooth operations and delivery of the workforce function.
• Liaise and collaborate across the People and Culture team and other teams (e.g. Event Experience) across the company to deliver a seamless and efficient service.

• Attention to detail – high level of accuracy and thoroughness in all aspects of work
• Willingness to go the extra mile
• Organisation and project management skills
• Proficient with Microsoft suite on applications, particularly MS Excel
• Comfortable with the use of IT systems
• Proven multitasker with ability to meet deadlines
• Pragmatic and flexible in approach
• Experience working with large datasets, ensuring accuracy and efficiency
• Goal-Oriented – Sets clear objectives and remains focused and resilient in overcoming challenges
• Ability to learn quickly and to absorb new and complex information
• Develops strong relationships with key departments.
• Excels in coordinating and delivering projects and operational priorities to quality and against tight deadlines
• Skilled in communicating and collaborating with diverse stakeholders.