National Programme Coordinator

Role: National Programme Coordinator

Directorate: Operations

Team: National Competitions

Manager: Senior National Competitions Manager

Direct reports: N/A

The purpose of this role is to support the National Programme Team with the implementation of operational plans that deliver successful national skills competitions. This will include supporting the activities and actions relating to the national programme cycle, projects across diversity and inclusion and transfer of global standards to maximise local and national activity in the UK.

• To contribute to the successful delivery of World Skills UK’s strategic priorities and annual business objectives.
• To support skills competitions that raise standards of teaching and learning and serve as a key vehicle for practitioner development across the vocational education and training sector and the workplace, including Apprenticeship/Trainee ships.
• To co‑ordinate activities relating to requesting, tracking and quality assuring key documents required from our Competition Organising Partners (COPs), ensuring documents are received within set deadlines.
• To co‑ordinate and support the planning and event delivery of national skills competition activity across the UK, including booking travel, venues, accommodation and catering.
• To administer and co‑ordinate the local and national projects i.e. Competitor Support Fund, and Evaluations.
• To administer and co‑ordinate project plans, reporting, finance, systems, processes (i.e. Quality Assurance) and document management.
• To support improved engagement in skills competitions by all Stakeholder groups and audiences.
• To support the organisation by producing reports and data requests using the organisational database and systems.
• To support the National Competitions Delivery Managers in the organisation of skills competitions, to include administration and research of new skills competitions.
• To co‑ordinate and provide support on the implementation of the quality assurance process and ensure that accurate information is recorded at the bi‑annual reviews with the COPs.
• To support the recruitment and briefing of volunteers as required for the national competition cycle.
• To organise and support communication with competitors, their organisations and COPs through monitoring the Competitions email inbox, allocating queries to team members and responding to requests for information and providing support to the team in answering queries from staff, external stakeholders and suppliers.
• To maintain and update competition management systems, records and files, handling confidential information in compliance with the organisations procedures.
• To effectively co‑ordinate resources (including agencies, suppliers, contractors) so that all project elements are delivered to acceptable standards on time, to budget and meet the required specification(s)/objective(s) and assisting the team with financial processes such as raising purchase orders.
• To support activities/tasks in accordance with the agreed project plan to ensure delivery on time and to budget.

In addition to the key tasks and responsibilities set out above, all employees at this level are expected to:

• Contribute to the successful delivery of World Skills UK’s strategic priorities and annual business objectives.
• Promote and comply with World Skills UK’s Employee Handbook and the policies contained therein with particular reference to those related to Health and Safety and on equity, diversity and inclusion.
• Carry out any other duty as may be reasonably assigned that is consistent with the nature of the job and its level of responsibility. Any significant changes will be made in consultation with the post holder acknowledging experience, education and ability.

Key: [E] Essential / [D] Desirable.

• Demonstrable experience or qualifications relevant to project coordination or administrative support [E].
• Apprenticeship or other relevant project experience [D].
• Experience of providing support to programmes in the public sector [D].
• Experience of organising events [D].
• An understanding of basic project…