Executive Assistant

Job reference 335920

Salary starting from £53,293, 10% annual bonus potential, 25 days annual leave plus bank holidays rising with service and a company pension scheme with highly competitive contribution rates. Permanent, Full time. 185 Farringdon Road, London, EC1A 1AA
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This role operates on a hybrid basis, with three days per week based at our London office (185 Farringdon Road).

We are looking for an experienced Executive Assistant with a strong track record of supporting senior leaders in a finance or corporate environment, where no two days are ever the same.

You will be joining a high-performing Executive Assistant team at the heart of a multi billion pound organisation to support senior leaders in making smart decisions, proactively solve problems and deliver real impact across the business.

This is a brilliant opportunity to provide first‑class support to two Senior Executives whilst being part of a collaborative high‑performing EA team.

You will provide high-level administrative and organisational support to IDS and RMG Executives and act as a key point of contact for stakeholders by ensuring seamless communication and workflow across the business.

• Managing complex diaries, meetings, reports, projects, and decision‑making processes in a fast‑paced environment.
• Overseeing day‑to‑day activities including inbox management, expenses, meeting coordination, and travel arrangements, minimising conflicts and maximising productivity.
• Supporting requests from the CEO Office and Executive Board, preparing pre‑reads, briefings, and meeting documentation.
• Planning and coordinating regular and ad‑hoc meetings, capturing actions and ensuring follow‑through.
• Tracking and progressing actions, keeping the Executive informed of risks, priorities and emerging issues.
• Organising conferences, off‑site events, operational visits and corporate dinners within agreed budgets and timelines.
• Building strong senior‑level relationships across CEO functions and representing the Executive's office with professionalism.
• Leading recruitment administration for senior joiners, including induction plans, key introductions and IT setup.

• Confident, commercially focused EA professional.
• Exceptional written and verbal communication skills, able to influence and simplify complex information for stakeholders at all levels.
• Experienced at providing high‑level administrative and strategic support to Executive Board members, Senior Leaders and C‑Suite individuals.
• Excellent judgement and decision‑making capability when acting on behalf of Executives.
• High levels of discretion, diplomacy and confidentiality.
• Ability to build and maintain trusted stakeholder relationships, even in challenging situations.
• Strong customer focus and a proactive approach to anticipating needs.
• Experience with financial and budget management.
• High proficiency in Office
  365, including Teams, One Note, PowerPoint and Word.

This is more than just an EA role. You'll be at the heart of a complex, international organisation, providing crucial support to senior executives and gaining exposure to strategic decision‑making and high‑profile projects.

• Family friendly support – enhanced maternity pay, paternity leave, adoption leave and shared parental leave.
• Discounts and offers – over 800 offers to help you save on things like groceries, days out, holidays and household bills*.
• Supportive and generous company sick pay.
• Your well‑being – 24/7 access to services and tools to help you get the most out of life, covering physical, mental, financial and social support and advice. Free, and for everyone.

* Available only to permanent employees.

The next stage of the selection process will be a virtual call, then if successful a more formal interview consisting of competency‑based and role specific questions.

Royal Mail Group is committed to inclusion and representing the diverse communities we serve. We welcome applications from all individuals. As a proud Gold signatory to the Armed Forces Covenant, we especially encourage applications from the Armed Forces community, including cadet instructors and spouses or partners.

We are committed to ensuring an inclusive recruitment process. If you require any adjustments to support you during the hiring process, please discuss these with your recruiter when contacted.

For more information on Royal Mail Group and our values please visit (Use the "Apply for this Job" box below)..internati

Closing Date:
Wednesday 25th February. Please note, this advert may close early if the appropriate number of applications has been reached.

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