Executive Assistant

WPP is the trusted growth partner for the world’s leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company –powered by exceptional talent and our agentic marketing platform, WPP Open,to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit  .

WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients and communities. For more information, visit

WPP Media is WPP’s global media collective. In a world where media is everywhere and in everything, we bring the best platform, people, and partners together to create limitless opportunities for growth. For more information, visit

This role serves as Executive Assistant; you will be part of a fantastic team of 4 very efficient and skilled EA’s and PA’s and become a crucial part of the agency.

The EA role is one designed to provide the EMEA CFO with the required level of proactive and consistent support and assistance. The EA should always be one step ahead, pre-empting situations before they arise.

• Extensive diary management
• Arranging both internal/external meetings and ensuring correct meeting resources are prepared; catering, IT / audio equipment, room layout, etc
• Inbox management - flagging relevant information/deadlines & arranging meetings that come through the Exec’s inbox
• Ensuring agendas and any documentation required for, or in advance of the meeting are provided
• Gatekeeper – act as first point of contact
• Global travel booking adhering to internal approval processes & proactively coordinate visa applications and passport renewals
• Appropriately meeting and greeting visitors including clients, media owners and other business partners
• Ad hoc coordination of initiatives eg Team Away Days / Off-site meetings
• Ad hoc sourcing of external venues
• Submitting expenses and timesheets on their behalf
• Managing any IT issues on Exec’s behalf
• Assist with PowerPoint decks, document editing/creation
• Managing New Starter Induction/Leaver process

At WPP Media, we believe in the power of our culture and our people. It’s what elevates us to deliver exceptional experiences for both our clients and each other. In this role it will be critical to embrace WPP & WPP Media’s shared core values:

• Be Extraordinary by Leading Collectively to Inspire transformational Creativity.
• Create an Open environment by Balancing People and Client Experiences by Cultivating Trust.
• Lead Optimistically by Championing Growth and Development to Mobilize the Enterprise.

We’re looking for a highly capable, confident and motivated individual with strong attention to detail and the ability to manage multiple priorities in a fast-paced environment with exceptional communication skills. This role is a fantastic opportunity to make a real impact professionally, working very closely with the most senior leaders.

• Previous experience working as a PA to C-Suite in an EMEA or Global capacity
• Proficient in Microsoft Office:
  Outlook/Word/PowerPoint/Excel/Teams
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including Global
• Leadership, assistant counterparts, external individuals and clients.
• Can confidently manage a very demanding diary across multiple time zones
• Experience with booking complex global travel
• Great attention to detail, accuracy and consistency
• Can display emotional maturity, confidentiality, tact and discretion
• Focused and calm under pressure
• Confident and able to work on own initiative and with limited supervision
• Flexible in approach due to the nature of the business; time zones, client projects, etc.
• Experience with working within a Media Agency or Creative environment.
• Previous experience working in a similar fast paced environment
• Previous experience working in the Media industry

Our passion for shaping the next era of media includes investing in our employees to help them do their…