Executive Assistant to Senior Executives

Executive Assistant to Senior Executives

We are seeking an experienced Executive Assistant to support two senior executives within a fast-paced, global organisation operating across the sports, media and entertainment space. The environment is dynamic, high-profile and requires someone confident working at pace with senior stakeholders and complex schedules. This is a varied and demanding EA position providing full executive support at senior level. You will be responsible for ensuring the smooth day-to-day running of diaries, meetings, travel and administrative priorities across multiple stakeholders.

• Coordinating meetings, calls and agendas, including virtual and in-person arrangements
• International travel planning and itinerary management
• Preparation of briefing materials and meeting documentation
• Expense and invoice processing
• Maintenance of organised digital and physical filing systems
• Ad hoc personal and professional support as required
• General administrative and coordination support to ensure operational efficiency

• Exceptionally organised with strong diary and scheduling experience
• Calm under pressure, adaptable and confident managing changing priorities
• Discreet, professional and trusted with confidential information
• A strong communicator with excellent attention to detail
• Proficient in Microsoft Office (Outlook, Word, PowerPoint)
• Proactive, resourceful and comfortable working independently
• Flexible with a collaborative and positive approach

This is a high-profile, fast-moving role suited to someone who thrives in a demanding environment and enjoys being a key part of a senior leadership team.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.