Document Controller

About the Role

We have an exciting opportunity for an Information Manager / Document Controller to join one of our project teams, ensuring all project documentation and site administration is maintained in an organised and methodical manner in line with company procedures. Reporting to the Project Manager and accountable to the Administration Manager, you will work closely with the wider project team including Engineers, Surveyors and Head Office support functions, as well as external clients and suppliers.

This is a key role in supporting the efficient flow of project information, maintaining accurate records, and ensuring document control processes are consistently followed throughout the project lifecycle.

• Familiarise yourself with project document control requirements, reporting any deviations or issues
• Work closely with the project team to check, log, register, stamp and distribute all correspondence, documents and drawings
• Maintain site filing systems (electronic and hard copy) in line with company procedures
• Format and issue correspondence, emails, meeting minutes and reports in standard company format
• Assist with the preparation of reporting documentation when required
• Ensure all document registers are accurate, complete and up to date
• Generate reports as required by the project team
• Identify and report any risks to information flow or document control processes
• Ensure obsolete or superseded documents are correctly referenced and access is restricted
• Liaise with contractors, subcontractors and external stakeholders where required
• Support the Project Management Team in compiling handover documentation and client packs
• Maintain site office standards, ensuring a professional and organised environment
• Ensure office supplies and stationery are adequately maintained
• Support project archiving processes at completion (electronic and hard copy)
• Provide general administrative support to the site team as required

• Minimum of 2 years’ experience in a similar Document Controller / Information Manager role within the construction industry
• Knowledge of EDMS systems and document control processes
• Proficient in Microsoft Office applications and general IT systems
• Excellent organisational, planning and prioritisation skills
• Strong attention to detail and ability to produce accurate documentation
• Effective written and verbal communication skills
• Ability to build and maintain strong relationships with colleagues, clients and stakeholders
• Able to work under pressure and manage multiple priorities across projects
• Confident, proactive and professional approach to work
• Ability to remain calm under pressure and problem solve effectively
• Willingness to support team development and collaborate across functions
• Alignment with Kilnbridge values:
  Responsibility, Integrity, Teamwork and Excellence

Kilnbridge is an equal opportunities employer and a proud member of the Disability Confident Scheme. We are committed to creating a diverse workplace where everyone is treated fairly with dignity and respect. We welcome discussions about flexible working and encourage applicants who may require reasonable adjustments at any stage of the recruitment process. We do not discriminate on the basis of race, religion, colour, national origin, sex, sexual orientation, gender identity or expression, age, disability, medical condition, pregnancy or marital status.