Hybrid Reception & Office Hospitality Coordinator

We are seeking a professional, friendly, and highly organised Receptionist & Office Hospitality Coordinator to be the welcoming face of our office and the go‑to person for managing the meeting room bookings, meeting refreshments, catering, and general front‑of‑house support. This role is ideal for someone who enjoys multitasking, providing excellent service, and keeping the workplace running smoothly.

• Serve as the first point of contact for visitors, clients, and staff.
• Answer, screen, and direct incoming calls and emails.
• Maintain a clean, welcoming reception area.
• Manage incoming and outgoing mail, packages, and deliveries.
• Assist with general administrative tasks as required.

• Coordinate catering orders for meetings, training sessions, and office events.
• Manage refreshments, snacks, beverages, and stock levels in meeting rooms and communal areas.
• Place and manage orders for sandwich lunches and other catered meals.
• Set up meeting rooms with required food, drinks, supplies, and equipment.
• Ensure hospitality areas remain tidy, well‑stocked, and presentable throughout the day.
• Build relationships with catering suppliers, track orders, deliveries, and invoices.
• Setup boardroom for specific meetings as and when requested (e.g. theatre, boardroom and training).
• Manage office coffee machines, including daily cleaning and restocking milk and coffee beans.

• Maintain inventory of office supplies and reorder as needed.
• Support internal event planning and logistics.
• Provide general administrative support to Facilities Managers as and when required.

• Previous experience in reception, hospitality, customer service, or administration roles.
• Strong communication and interpersonal skills, warm and professional demeanour.
• Excellent organisational and multitasking abilities.
• Comfortable managing catering logistics and coordinating suppliers.
• Proficient in Microsoft Office and general technology.
• Ability to remain calm and solutions‑focused in a busy environment.
• High attention to detail and commitment to delivering a great in‑office experience.

We can offer you a competitive salary and a varied benefits package. We have a hybrid working policy, three days from the office and two days from home. We are proud of our friendly workplace culture, where we offer ample opportunities to socialise and connect with each other.

We are committed to the equal treatment of all current and prospective employees. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join Tindall Riley.