Facilities & Office Coordinator

Job Description:

Facilities & Office Coordinator

Location:

Chancery Lane, London
Working Pattern: 4 days per week (32 hours), with potential to increase to 5 days

Hours:

9:00am - 5:00pm (flexible start/finish)
Working Model:
Office-based

Contract:

Minimum 12-month contract
Pay Rate: £23-26 per hour

Overview

We are seeking a proactive and highly organised Workplace Coordinator to oversee the day-to-day operations of a busy London office. This role is central to delivering a seamless workplace experience, blending facilities management, employee engagement, and operational support.

You will be the go-to person onsite, ensuring the office runs efficiently, remains welcoming, and supports employees effectively.

Key Responsibilities

Act as the first point of contact for employees, visitors, and vendors
Manage and maintain vendor relationships and onsite services
Oversee and respond to internal helpdesk tickets (e.g. Jira)
Coordinate food programmes, onsite events, and team activities
Handle mail, office supplies, and general logistics
Track office attendance and occupancy metrics (workplace analytics)
Manage facilities-related tasks and liaise with building management
Ensure the office environment is clean, organised, and welcoming at all times
Provide general administrative and ad hoc support as needed
Contribute to a consistent workplace experience across global locations
Support potential office moves or relocations

Required Experience & Skills

Proven experience in a workplace, office coordination, or facilities role
Strong understanding of office operations and facilities management
Experience delivering a high-quality workplace experience with a strong onsite presence
Ability to manage vendors and oversee services effectively
Experience coordinating events, food programmes, and employee engagement initiatives
Comfortable using ticketing systems (e.g. Jira) or similar tools
Knowledge of health & safety processes (desirable)
Highly organised with strong attention to detail
Proactive, self-sufficient, and able to identify and resolve issues independently

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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