Team Assistant | Executive Search Firm

Team Assistant

Central London (Hybrid – 2 days in office, 3 from home)

Salary: £27,000 – £34,000 depending on experience + bonus + excellent benefits

We are working with a well-regarded consulting firm in London to find a Team Assistant to join a busy, client-facing team. This is a great opportunity for someone with solid business support experience who thrives in a professional, fast-paced environment and takes real pride in the quality of their work.

This is a varied role where you’ll play a key part in keeping operations running smoothly, supporting senior stakeholders, and contributing to a positive team culture. There is real scope to grow within a supportive, high-quality environment.

As Team Assistant, you’ll provide essential administrative and organisational support across the team, ensuring efficiency in day-to-day operations.

• Coordinating complex diaries and scheduling meetings
• Preparing materials and documentation for meetings
• Taking accurate minutes and tracking follow-up actions
• Ensuring all attendees are informed and meetings are effectively managed

• Monitoring and managing multiple inboxes
• Ensuring all correspondence is actioned and followed up
• Managing inbox coverage during annual leave
• Processing incoming CVs and monitoring shared inboxes

• Coordinating onboarding and offboarding processes
• Arranging IT equipment and onboarding sessions
• Scheduling appraisal meetings

• Supporting team engagement initiatives (birthdays, anniversaries)
• Maintaining and updating internal team records and spreadsheets
• Organising team meetings and events, including away days and larger conferences

• Managing SharePoint sites and distribution lists
• Acting as a key IT contact for the London office
• Processing expenses and supporting compliance tasks (e.g. CRM audits)
• Booking travel and coordinating logistics

• Assisting with document formatting and CV preparation
• Coordinating client and candidate meetings
• Supporting contract administration and reporting processes

• Organised with strong attention to detail
• Discreet and professional in handling confidential information
• Confident communicator with excellent interpersonal skills
• Tech-savvy, with strong IT skills and an interest in new tools/AI
• A proactive, "can-do" attitude and team-first mindset
• Able to build strong relationships across all levels of the business

• £27,000 – £34,000 depending on experience
• Bonus scheme
• Hybrid working (2 days in the office, 3 from home)
• Excellent wider benefits package
• Clear opportunities for progression and development