FM Contract Administrator

Job Title: FM Contract Administrator

Location: Westminster, London

Salary: GBP
43,000 Per Annum

Hours: Monday to Friday 8:00am - 5:00pm

Employer: Leading Facilities Management Company

We are currently recruiting for an FM Contract Administrator to be based at a prestigious, state‑of‑the‑art commercial office building in Westminster. This is an excellent opportunity to join a highly respected FM provider renowned for offering structured career progression, ongoing training, and long‑term development opportunities.

Working as part of a busy on‑site facilities team, you will play a key role in supporting the smooth delivery of hard FM services across the contract. You will be responsible for coordinating administrative processes, maintaining compliance documentation, supporting engineers and management teams, and ensuring service delivery standards are met.

• Providing administrative support to the contract management and engineering teams
• Managing and updating CAFM systems and service records
• Scheduling planned maintenance activities and tracking completion
• Raising purchase orders and processing invoices
• Producing contract reports and maintaining compliance documentation
• Liaising with subcontractors, suppliers, and clients
• Supporting helpdesk and reactive maintenance processes
• Assisting with audits, statutory documentation, and general contract administration

The successful candidate will have:

• Previous experience in a Contract Administrator, FM Administrator, or similar role
• Experience working within Facilities Management, Building Services, or a maintenance environment
• Strong organisational and administrative skills
• Excellent communication and customer service abilities
• Experience using CAFM systems and Microsoft Office packages
• The ability to prioritise workloads and work effectively within a fast‑paced environment

• Salary of GBP
  43,000 per annum
• Monday to Friday working hours (8am - 5pm)
• Modern, high‑profile commercial office environment
• Excellent career progression opportunities
• Ongoing training and development programmes
• Opportunity to join a leading FM provider with a strong reputation for employee development and internal promotion

If you're looking to take the next step in your FM administration career with a company that actively supports professional growth and development, we'd love to hear from you.