Orchestra Coordinator, BBC Concert Orchestra

Why Join the Team

The Orchestra team are seeking a dedicated and experienced orchestra administrator, with a keen eye for detail. You are the person responsible for the day-to‑day administration for the orchestra team including finances, as well as supporting the Orchestra Personnel Manager with fixing. You will also be asked to run rehearsals and concerts when necessary.

Due to the nature of the role, the Orchestra Coordinator will from time to time need to travel across the UK, and work evenings and weekends as dictated by the Orchestra’s performance schedule.

• Values & Behaviours:
  Embody and promote BBC Values:
  Audiences, Creativity, Trust, Respect, Accountability and One BBC.
• Finance & Payments:
  Manage extra and deputy payments and maintain the team finance tracker and support DIB reporting for extras and deputies.
• Personnel Administration:
  Maintain personnel records including salaries, leave, and stepping‑up arrangements and update personnel on travel expense claims.
• Operational Support & Fixing:
  Support the Orchestra Personnel Manager with scheduling (“fixing”), including emergency cover and occasional out‑of‑hours support.
• Rehearsals, Recordings & Concerts:
  Run orchestra rehearsals and recordings, and provide concert support as required.
• Logistics, Travel & Events:
  Coordinate hotel bookings, travel (rail/coach), and tour documentation and organise venue logistics including parking, security lists, and circulation of orchestra/personnel lists.
• Auditions & Instruments:
  Manage audition processes and support trial booking administration and oversee instrument insurance renewals and handle related queries/claims.

• Have previous experience of working in orchestral administration.
• Have good organisational skills with the ability to work under pressure.
• Pay meticulous attention to detail with a good level of numeracy.
• Have good communication and interpersonal skills.
• Have some knowledge of orchestral music and the components of an orchestra.

• Experience of working with OPAS (or similar orchestra administration software).
• Experience of working with SAP and ACON (or similar).
• Ability to read music and understand orchestrations.
• Some orchestra fixing experience would be beneficial.

Email:

Phone:

Visit website to apply