Team Coordinator

Overview

Team Coordinator — £50,000 - £60,000 + Benefits
West End, London - Hybrid Working

We're working with a highly regarded boutique executive search firm with offices in London and New York. Specialising in senior-level appointments across financial services and fintech, they partner with some of the most innovative and influential organisations in the market.

They are looking for a Team Coordinator to join their London office and become a key part of a collaborative and high-performing team.

This is a role for someone who loves keeping things organised, enjoys variety, and takes pride in making sure everything runs smoothly behind the scenes. Supporting a team of consultants, you ll play a central role in coordinating schedules, managing logistics, welcoming clients and candidates, and helping create a seamless office experience.

No two days are the same, but responsibilities will include:

• Coordinating domestic and international travel arrangements
• Managing busy and ever-changing diaries
• Organising meetings, conference rooms, and off-site events
• Proactively identifying and resolving scheduling conflicts
• Maintaining CRM records, including logging external meetings and updating contact information
• Tracking business development activity and supporting the wider team with administrative coordination
• Arranging lunches and refreshments for client and candidate meetings
• Processing expenses and managing receipt submissions
• Welcoming guests and ensuring a professional and positive visitor experience
• Supporting the day-to-day running of the office, including meeting room management, supplies, catering, and general office coordination

• 3+ years  experience in an administrative, coordination, or team support role
• Degree Educated
• Experience supporting senior stakeholders in a fast-paced environment
• Previous experience within executive search, consulting, professional services, financial services, or another corporate environment is highly desirable
• Exceptionally organised with strong attention to detail
• Comfortable managing multiple priorities and changing demands
• Professional, personable, and confident interacting with individuals at all levels, including senior executives and C-suite stakeholders
• A natural problem solver who enjoys being the person people rely on
• Interested in technology and AI tools that can help improve efficiency and ways of working

If you re a highly organised Team Coordinator who enjoys working with people, thrives in a busy environment, and loves being at the heart of a team, we d love to hear from you.