Project Administrator

Overview

Clerkenwell (Fully office-based role )

We are seeking a highly organised, proactive, and adaptable Project Administrator to play a pivotal role in supporting the successful delivery of projects within a fast-paced and creative environment. This is a dynamic and varied position that sits at the centre of project operations, providing essential administrative, operational, and coordination support to a multidisciplinary team of Project Managers, Designers, and wider business stakeholders.

The successful candidate will be responsible for ensuring the smooth day-to-day running of projects by maintaining accurate project documentation, coordinating schedules and meetings, tracking project progress, supporting compliance requirements, and providing comprehensive administrative support across multiple work streams. As a key point of coordination, you will help facilitate effective communication, ensure information is managed efficiently, and support the successful execution of projects.

This role is ideally suited to someone who thrives in a creative and collaborative environment, enjoys balancing a diverse range of responsibilities, and is confident working with stakeholders at all levels. You will bring exceptional organisational and time-management skills, a proactive and solutions-focused approach, and a meticulous attention to detail, enabling you to manage competing priorities while maintaining a consistently high standard of work.

• Provide day-to-day administrative support across multiple project teams
• Maintain project documentation, compliance, schedules, risk registers, and project files
• Prepare project reports, status updates, meeting minutes, and presentations
• Coordinate meetings, workshops, design reviews, and client presentations
• Manage diaries, meeting schedules, room bookings, and virtual meeting arrangements
• Support resource planning and allocation activities across project teams
• Support client communication processes and maintain contact records
• Prepare client-facing documents, reports, and presentation materials
• Coordinate stakeholder meetings and distribute relevant project information
• Build positive working relationships with internal and external stakeholders
• Maintain accurate financial records and project documentation
• Maintain project systems and databases
• Update project trackers, dashboards, and reporting tools

If you re looking to be part of a collaborative, dynamic team and make a meaningful contribution at the heart of project delivery, we d love to hear from you.

Salary will depend upon experience.