Secretarial Administrator - Colindale

Position: Company Secretarial Administrator - Colindale
Location: Greater London

## Job Details:
Company Secretarial Administrator - Colindale Full details of the job.|  |  || --- | --- ||  |  ||  |  || --- | --- ||  | Company Secretarial Administrator - Colindale ||  | VN2224 ||  | Permanent ||  | N/A ||  | Colindale ||  | United Kingdom ||  | Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy.

Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It's our people who drive our business forward, and we offer them future-focused career opportunities whilst supporting individual specialisms. Our regional offices of over 3000 colleagues operate collaboratively, combining collective expertise to maximise potential. This role will be based full-time at our Colindale office, working closely with the local Company Secretarial team.

||  | This is an entry-level position with no prior experience required, suited to someone looking to gain hands-on experience in a professional office environment.
As a Company Secretarial Administrator, you will support a Team with corporate administration and statutory compliance across a varied client portfolio.  The role will involve managing the preparation and submission of annual Confirmation Statements, maintaining accurate statutory records, and assisting with a range of Companies House filings. The position supports the team in ensuring compliance with regulatory requirements while supporting the efficient running of the company secretarial function.

||  |
• Preparation and timely submission of Confirmation Statements, including reviewing Companies House and internal records to ensure accuracy of publicly filed information.  
• Maintenance of Persons with Significant Control (PSC) registers and obtaining supporting information from clients.  
• Contacting clients to request and follow up on information required for filings.  
• Supporting compliance with anti-money laundering requirements and obtaining relevant documentation from clients.  
• Assisting with client identity verification for Companies House purposes.  
• Preparation and processing of forms relating to changes in accounting reference dates.  
• Preparation and filing of forms to amend officer and PSC details.  
• Preparing and submitting documentation for voluntary strike offs.  
• Preparation of dividend vouchers where required.  
• Managing and actioning Companies House reminders for Confirmation Statements and accounts filings.  
• Maintaining and updating statutory registers on internal systems.  
• Assisting with invoicing, including adding completed work to the weekly billing list.  
• Providing general administrative support to the team and assisting colleagues where required.  
• Supporting additional statutory tasks such as share transfers, share issues, in corporations, and officer changes.  
• Updating company registers following transactions and preparing supporting documentation such as share certificates. ||  |
• No prior experience required however a willingness to learn and develop within the role is essential.  
• Strong attention to detail and high level of accuracy.  
• Good time management skills with the ability to meet deadlines.  
• Ability to manage multiple work streams and prioritise effectively.  
• Self-motivated with a proactive approach and ownership of tasks.  
• Good organisational skills.  
• Strong communication skills, both written and verbal.  
• Comfortable working with systems and maintaining accurate records ||  |
• Understanding of company secretarial or Companies House processes is desirable but not essential.  
• Ability to work independently and collaboratively within a team.  
• Professional and client-focused approach.  
• Ability to handle confidential information with discretion.  
• Flexible and adaptable to changing priorities.  
• Positive and supportive team player. ||  | Hybrid ||  | Competitive ||  |
• Company Pension Scheme  
• 25 days of annual leave + bank holidays  
• Additional annual leave days from certain levels of seniority  
• Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum  
• Business closure over Christmas   
• Life Assurance x4 annual salary  
• Enhanced family leave policies  
• Enhanced Company Sick Pay  
• Employee Assistance Programme – 24/7 support, free and confidential  
• Corporate Discounts Platform    Flexible Benefits platform with ability to opt-in to various insurances (level of seniority dependent & self-funded at corporate rates) such as:  
• Critical Illness Cover  
• Cash plan  
• Cycle to work  
• Eye care  
• Dental   subject to exceptions and business needs |
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