Headteacher's PA Job London area,Greater London England UK,Administrative/Clerical

Location: Greater London

The Headteacher requires a Personal Assistant to join the Heathland School.

The Heathland School is an 11‑18 oversubscribed school with over 1750 students on roll and a large Sixth Form. At the heart of our ethos is a ‘Commitment to Excellence’. We have always set high standards for achievement in an environment where students demonstrate courtesy, self‑discipline and respect for each other.

JOB PURPOSE

To provide high‑quality administrative and organisational support to the Headteacher and wider leadership team. To oversee recruitment, including preparation of recruitment packs, adverts, interview scheduling, candidate liaison and communication with the London Borough of Hounslow. To work with the School’s Governors and Leadership Team to provide administrative support to the Governing Body of the School.

KEY

ACCOUNTABILITIES

To provide administrative and secretarial support for the Headteacher and other Senior Leaders including decision making and delegation when appropriate, handling communications and preparing documents. Key duties include organising meetings and acting as a point of contact for internal and external enquiries, while maintaining confidentiality.

To ensure that high level of administration is provided to the Heathland Leadership Team and Extended Heathland Leadership Team (EHLT) meetings: gathering and preparation of Agenda and Minutes.

To ensure the Headteacher’s diary and commitments are updated on a daily basis, checking details of appointments, reminding of commitments, researching and collating relevant paperwork prior to meetings. Alert the Headteacher well in advance of approaching issues and/or events.

To organise meetings and appointments including booking venues, preparing agendas and papers, ordering refreshments, taking minutes, including confidential staff meetings, disciplinary meetings, flexible working meetings and absence review meetings.

To deal with parent and other external stakeholder queries, especially in the absence of the Headteacher, and decide how to screen telephone calls, enquiries and requests and handle them or delegate to others as appropriate, using discretion in providing information both within and outside the school.

To act, in association with the Headteacher, as the point of contact in relation to any complaints received, referring matters to appropriate members of staff when required, and ensuring that complaints are responded to within the set timescales.

To maintain all confidential and personal records in line with GDPR such that appropriate information is on file and that all relevant checks have been carried out to a high standard.

To maintain up to date job specifications for all teaching and support staff in liaison with senior leaders, ensuring confidentiality.

To manage the Internal Promotions process, producing the relevant documents and coordinating the programme of interviews. Ensure that appropriate amendments are on file following internal promotions and that the Finance Office and LA are informed of any pay amendments.

To manage the Single Central Record ensuring that it is accurate and up to date. To ensure all staff return appropriate documentation (follow up action by Designated Safeguarding Lead or Headteacher).

To ensure that all staff complete a new DBS every 5 years.

To manage the administration for suspensions and permanent exclusions in liaison with the Deputy Headteacher (Pupil Support) and Headteacher, including communication with LA Officers and preparation of all relevant documents. To manage the spreadsheet recording all external suspensions.

To collate and produce the weekly Update following Staff Briefing, which includes important and key information for all staff.

To manage on behalf of the Headteacher the production and review of the School Development Plan.

To plan and manage the administration for major school events:
Senior and Junior Prizegiving Events, New Year 7 meetings with primary schools and Prospective Parents evenings. This includes liaison with SBM, Heads of Year and senior staff to deliver successful events.

To update, via software, staff contact details, in order to resolve queries and provide…