Site Administrator

Site Administrator, London Responsibilities

• Timesheet Management
• Ensure all timesheets for the assigned site are accurately & efficiently updated and are issued on time for input into SAP.
• Review and ensure all timesheets for direct employees and staff are accurate and balanced with the available information
• Collect Sub-contractor hours and upload details of time and manpower on the File key for monthly upload on SAP
• Submit Regional Stats to the EHS Senior Safety Officer at the end of each month
• Generate End of Month Sub-Contractor Report and upload details of each contractor to SAP.
• Travel Management
• Timely booking of flights & hotels
• Maintain site flight register and administrate
• Maintain and update staff rotation tracker
• Vehicle Management
• Maintain Vehicle register
• Manage Driving Applications / Licenses, Car Hire Request and Car Fines
• Accommodation Management
• Handle all site staff queries in relation to their apartments in UK through the UK accommodation supervisor.
• Staff Allowance and Expenses
• Maintain and track site personnel movements for accurate Subsistence Reports, which have to be submitted to payroll
• Request and monitor expenses from employees, get approvals and process for payment
• Collect, maintain and file Employee documents on the File key e.g. passport, A1, EHIC
• Maintain and update site staff’s information in various registers accurately and timely
• Maintain the stationary levels in the office and ensuring a stock is maintained
• Preparations of meeting rooms incl. catering as requested
• Taking Minutes of Meetings
• Point of contact between head office and site staff to handle queries of site staff to head office and forward replies to site staff
• Administration and Office Duties including typing, printing, mail, queries
• Support Site Project Manager as required
• Support other UK based site admins when required (Holiday/sick cover).
• Assist the Document Controller if requested.
• Developing and help maintain filing systems.
• Accurate filling of delivery dockets and documentation on site.
• Assist/help if required with the generating/maintaining/filing and tracking of O&M Manuals.
• Review and report on the File Key structure ensuring the general instructions are followed by all.
• All other duties associated with this role

• Strong Administration with minimum 2 years’ experience
• PC literate with competency in Microsoft Word, Excel, Outlook
• Ability to liaise and manage all site paperwork
• Experience in the construction or engineering industry advantage but not essential
• SAP experience advantage but not essential as full training will be given
• Excellent telephone manner
• Attention to detail
• Ability to multitask and work under pressure
• Strong interpersonal and organizational skills
• Pride in the quality and presentation of work
• Excellent communication skills

Mercury is an equal opportunities employer.