Personal Assistant; Shared

Are you highly organised, proactive and confident working in a fast-paced senior leadership environment?

Do you have the skills to provide high-level executive support while managing complex, competing priorities with discretion and sound judgement?

If yes, this is an excellent opportunity to join Southwark Council’s Integrated Commissioning team as our next Personal Assistant!

The Integrated Commissioning team works with NHS partners, council services and external stakeholders to deliver high-quality, joined-up health and social care services for Southwark residents.

You will provide high-level executive and administrative support to the Director of Commissioning within a busy and high-profile service area.

Please note, this position will be offered on a part-time basis, 21.6 hours per week (3 days per week).

This is a shared support role, requiring you to balance competing priorities and support effective coordination across senior leadership.

You will act as a key point of contact, ensuring excellent communication, strong organisation and effective prioritisation across a complex and demanding environment.

You will:

• Provide executive support, including complex diary and inbox management, triaging and prioritising enquiries using sound judgement
• Balance competing priorities while supporting senior leaders in a fast-paced environment
• Maintain bring-forward systems, tracking actions, decisions and follow-ups
• Organise meetings, including agendas, papers, minutes and action tracking
• Coordinate internal and external meetings, events and recurring forums
• Prepare briefing materials to ensure the Director is fully informed
• Support engagement with senior officers, elected members, NHS partners and external stakeholders
• Handle sensitive and confidential information with discretion and professionalism

• Experience supporting senior leaders, ideally within local government or a complex public sector organisation
• Strong experience managing busy diaries, inboxes and competing priorities
• Experience filtering and prioritising enquiries using sound judgement
• Strong minute-taking, meeting coordination and action tracking skills
• Excellent communication and organisational abilities
  
  High level of IT literacy (Microsoft Office)
• Ability to work independently, use initiative and perform well under pressure
• Strong discretion when handling sensitive information
• Flexibility to attend meetings outside normal working hours when required

• Working hours: 21.6 hours per week, 3 days per week (0.6 FTE)
• Contract type: Permanent
• Location: 160 Tooley Street, London, SE1 2QH

We are an organisation who is passionate about our people and understands that richness of diversity is a requirement to provide the best possible services to our communities. This is demonstrated through our council-wide ambitious commitment to tackle racial inequality in our communities and workforce through our Southwark Stands Together initiative. We particularly welcome applications from members of the black, Asian and ethnic minority communities to increase representation at senior management level in the Council.

As part of our commitment to inclusion, we offer guaranteed interviews for specific groups of people. To qualify, you'll need to meet the minimum requirements for the role, and identify with one of the below criteria:

• Members of the Armed Forces and veterans
• Are currently in care, or have previously been in care
• If you consider yourself to be disabled or if you have a long-term health condition

Salary Range (Full time equivalent) £38,637 - £44,937