Account Assistant; Payables

Job Overview

We’re looking for an Accounts Assistant to join our team in the UK & Ireland, supporting the smooth and efficient running of our finance operations. You’ll play a key role in maintaining accurate financial records, processing payments, and ensuring suppliers are paid on time. This role suits someone with great attention to detail, a can‑do attitude, and a passion for keeping things running seamlessly behind the scenes.

37.5 hours per week.

Simplyhealth cash plan, Retail Trust, life insurance, and up to 25% in‑store discounts.

• Process a high volume of supplier invoices with accuracy and attention to detail.
• Ensure correct coding, VAT treatment, approval routing, and supporting documents.
• Match invoices to purchase orders and follow approval workflows.
• Flag discrepancies or missing information promptly.

• Monitor the AP inbox throughout the day.
• Keep inbox organised and ensure invoices and queries are handled within agreed time frames.
• Prioritise urgent items such as reminders, payment‑run requests, or supplier chases.

• Respond to supplier queries in a clear and professional manner.
• Resolve issues around pricing, invoicing errors, missing POs/approvals, or payment timing.
• Maintain positive relationships with suppliers and internal stakeholders.

• Prepare fortnightly payment runs by identifying approved invoices ready for payment.
• Check supplier bank details, due dates, and invoice accuracy before inclusion.
• Support the review process by ensuring all required documents and approvals are complete.
• Assist with updating payment files and communicating payment statuses when needed.

• Help maintain aged creditor reports and follow up on long‑outstanding items.
• Identify duplicate invoices, incorrect balances, or coding issues and resolve them.
• Support clean‑up of supplier accounts to make sure ledgers are accurate and up to date.

• Experience using SAP desirable.
• 2 years relevant experience.
• Experience dealing with large volume of complex invoices.
• Experience dealing with multi‑currency.

• Good understanding of double‑entry, invoicing, and reconciliations.
• Solid Excel skills (filters, lookups, pivots desirable).
• Strong attention to detail and accuracy under time pressure.
• Clear, professional communication with both internal teams and external suppliers/customers.

We welcome and consider all applicants regardless of their background and can ensure all candidates will receive a fair and equal treatment.