Executive Assistant

Role Summary

Executive Assistant provides site and remote support for up to 3 Group Leaders across the Business in a hybrid working environment, usually 3 days per week in the office, or as often as the role requires. Services include diary management and meeting co-ordination, fielding communications such as phone calls and e-mails, arranging business travel, maintaining records and files, and providing support on tools, systems and procedures.

• Dedicated, onsite support for Senior leaders
• Complex diary management
• Provision of administrative and organisational support to Executives and other senior team members as required
• Dealing with incoming communication, correspondence on behalf of the Executives and senior team members where required
• Managing meeting minutes and follow up actions
• Producing, amending and collating briefing papers, reports and presentations
• Building and maintaining strong working relationships both internally and with clients and other key contacts at all levels
• Managing complex expense processes from raising claims, POs, setting up suppliers and acting as a delegate on the expense system
• Assisting with the co-ordination of Townhalls, Roadshows and offsite events
• Meeting and greeting visitors at all levels of seniority
• Arranging complex, multi-sector travel itineraries and accommodation in conjunction with the in-house travel team ensuring compliance with internal policies
• Ensuring appropriate security measures are in place for travel in high risk areas
• Keeping Executives compliance records updated, with gifts/entertainment etc.
• Identify continuous improvement opportunities to support the broader EA community

• Experience of supporting a Senior Executive highly desirable
• Experience of a financial services company or other intense or fast‑moving environment
• Polished & professional
• Communication & organisational skills are key

• Ability to build and maintain relationships up to all levels both internally and externally
• Highly organised and able to prioritise effectively with minimal supervision
• Excellent communication and influencing skills
• Resilience, tenacity and tact
• Ability to liaise effectively at all levels of the organisation
• Act as a credible representative for the executive
• Excellent MS Office and document creation skills
• Work independently with minimal supervision
• Sound literacy and numerical skills
• Think on feet and react quickly to problems and solve them
• Flexibility, discretion and respect confidentiality at all times
• Appetite for hard work and dedication to required work hours
• Calm demeanour & function well under pressure
• Team player with excellence in collaboration across a matrixed environment

We are proud to be an equal opportunities employer. We do not discriminate on the basis of anyone’s race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital status, veteran status, pregnancy or disability, or any other basis protected under applicable law.