Personal Assistant

Personal Assistant / Office Administrator

Victoria | Full-time | Office-based (5 days)

KMK Recruitment is delighted to be partnering with, a highly respected and long-established consultancy of engineers and architects. This is a unique opportunity to join a small, collaborative and highly professional team, supporting senior Partners while playing a central role in the smooth running of the practice.

This is a varied and hands-on position combining high-level PA support with office administration and operational coordination. Sitting at the heart of the business, you will act as a trusted support to senior professionals, ensuring efficiency, organisation, and exceptional attention to detail across all activities.

Key responsibilities include:

• Executive / PA Support
• Complex diary and inbox management for the Partner
• Coordinating meetings, site visits, and client engagements
• Drafting professional correspondence and liaising with solicitors, clients, and external stakeholders
• Managing expert witness instructions, tracking deadlines and maintaining accurate records

Office & Administrative Support

• Maintaining digital and physical filing systems to a high standard
• Managing incoming documents, checking for accuracy and completeness
• Preparing reports, formatting documents, and organising technical records
• Handling scanning, filing, and document management processes

Office & Facilities

• Preparing meeting rooms and organising hospitality
• Supporting the day-to-day running of the office environment
• Managing office supplies and ensuring a well-presented workspace

Coordination & Projects

• Organising meetings, preparing agendas, and taking minutes
• Supporting internal communications and follow-ups on actions
• Assisting with process improvements, systems, and workflow efficiency (where appropriate)
• Providing support with events and occasional marketing initiatives

• Previous experience in an administrative, PA or office support role, ideally within a professional services environment (legal, architecture, engineering, consultancy)
• Highly organised with exceptional attention to detail and accuracy
• Confident drafting professional correspondence and communicating with senior stakeholders
• A proactive, "can-do" attitude with strong ownership of tasks
• Discreet and trustworthy, comfortable handling sensitive information
• Interest in improving systems and processes (exposure to AI tools advantageous)

• Competitive salary (reviewed annually)
• 25 days holiday + bank holidays
• Contribution towards private healthcare
• Exposure to a highly specialist and intellectually interesting area of work
• A close-knit, supportive team with real responsibility from day one
• Opportunity for development and further training

This is a fully office-based role (5 days) in a professional yet friendly environment. The team values quality, integrity, accountability, and attention to detail, alongside a positive and collaborative culture.

If you are looking for a role where you can take ownership, learn from senior professionals, and play a key role in a respected consultancy, we would love to hear from you.