Liver Research Administrator

Employer King's College Hospital NHS Foundation Trust Employer type NHS Site Coldharbour Works Town London Salary £31,554 - £33,270 per annum inc HCA's Salary period Yearly Closing 28/06/2026 23:59

King’s College Hospital NHS Foundation Trust is one of the UK’s largest and busiest teaching Trusts with a turnover of c £1.8 billion, 1.5 million patient contacts a year and more than 15,000 staff based across 5 main sites in South East London. The Trust provides a full range of local hospital services across its different sites, and specialist services from King’s College Hospital (KCH) sites at Denmark Hill in Camberwell and at the Princess Royal University Hospital (PRUH) site in the London Borough of Bromley.

We encourage all our staff to have a healthy work/life balance. In doing so, you can apply for flexible working from the beginning of your employment. We offer a range of options which are designed to suit different circumstances and priorities in line with service requirements.

The post holder will be an enthusiastic and motivated individual who will be responsible for assisting the liver research team with a variety of administrative tasks as well as ensuring confidential and sensitive information is kept secure. The post holder will support the coordination of a diverse portfolio of non-interventional, device and CTIMP studies, ensuring accurate tracking of study set-up, recruitment and governance activities across multiple research systems.

This is a role with lots of variety and ad hoc demands and so the post holder will possess excellent time management and planning skills. The band 3 administrator will work closely with Liver Research Nurses, Research Assistants, Data Managers, Coordinators, Medical staff and Clinical trials sponsors and representatives. The post holder will assist with regulatory and governance administrative tasks and will work independently by following the policies and procedures for the division.

The band 4 administrator will also be expected to use their own initiative and keep line manager and senior colleagues informed.

Administration skills, IT skills, prioritisation and organisational skills along with excellent communication are essential for this role. The post holder must demonstrate the ability to manage their own work load effectively in a busy environment. Knowledge of the research process, along with the structure of research within the UK and guidelines relating to Good Clinical Practice is essential.

Responsible for the organisation and maintenance of filing systems within the Department; inputting information/patient activity onto any computerized systems and ensuring accurate retrieval and distribution of information.

To perform archiving duties for records held within the Research Office.

To organise and issue access documents to visiting Sponsors and affiliates, as supervised by the CTC’s.

Support the maintenance of electronic Trial Master Files (eTMF) and digital study documentation systems in line with sponsor and regulatory requirements.

Assist in the tracking of study milestones, including study set-up, amendments, recruitment and close-out across the portfolio.

Maintain the TMF/ISF with essential documents including electronic systems, ensuring inspection readiness at all times.

Assist with tracking of regulatory approvals, amendments and study documentation to ensure compliance with MHRA, HRA and REC requirements.

Maintain oversight of delegation logs, training records and GCP compliance for research staff.

Support coordination of monitoring visits, audits and inspections, ensuring documentation is complete and accessible.

Implement and adhere to the principles of GCP (Good Clinical Practice) as set out in the Clinical Trials Regulations.

Maintain a database of staff involved in Liver research and coordinate re‑training of staff who require it.

Responsible for anticipating secretarial needs of and for supporting the agreed members of the research team. This will include arranging meetings, ordering and collecting patient notes, travel and general diary management.

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