Facilities Assistant​/Receptionist

Role Type: 6 Month Fixed Term Contract (FTC) – Full Time

Salary: £27,000 (Pro Rata)

Please note:

we cannot provide sponsorship for this role

This role requires you to be in the office 5 days a week, 9.30am–6pm.

Start date:

ASAP.

We are looking for an enthusiastic Facilities Assistant with a “can-do” attitude to join our HR Team here at Hanson Wade Group for a duration of 6 months.

This role will support the Office Manager to ensure the smooth running of the Hanson Wade offices. In particular, you will be responsible for performing daily tasks to ensure a first-class experience for employees and visitors to our London office, which is located across multiple floors.

• Provision of reception duties for visitors: creating a positive first impression for interview candidates and other visitors, ensuring they are warmly welcomed.
• Efficient handling of deliveries:
  Organising daily post and parcels, notifying relevant employees and managing the post room.
• Conduct daily checks of the office to uphold good standards in the office environment.
• Facilitate the replenishment and distribution of bulk deliveries of stationary and kitchen supplies.
• Welcoming new starters: providing an office tour and ensuring a suitable space is organised for their tech set-up.
• Leavers:
  Maintain a spreadsheet tracking leavers who are yet to return company equipment. Proactively communicating and coordinating with the leavers to ensure timely return of equipment.
• Catering:
  Arrange and set out appropriate catering for induction lunches and meetings upon request.
• Be a first-aider and a fire marshal.
• Ad-hoc projects, tasks and duties commensurate with the role.
• Manage set-up for monthly company-wide meeting.
• Assist select members of the HR team with set-up for cultural and celebratory events in office as needed.
• Create and distribute signage for ongoing and new company initiatives, opportunities, internal job boards and more.
• Manage and consistently communicate with onsite cleaning operatives.

• Must have good working knowledge of Microsoft Outlook, Word and Excel.
• Ideally previous experience in a professional office environment in a customer service-oriented role.
• Needs to be reliable, enthusiastic and a responsive team player with a passion for helping staff and visitors in using the office’s facilities.
• Have strong communication skills; both verbal and written.
• Be able to operate autonomously and/or with minimum supervision.
• Be able to use initiative and be proactive.
• Have strong attention to detail.
• Be outgoing, friendly and approachable whilst taking pride in providing an excellent customer service to their colleagues.