Studio Coordinator​/Executive Assistant

Studio Coordinator / Executive Assistant

Location: London, UK (Studio-based): 110 Gloucester Ave, NW1 8HX

Hours: Part-time, 3 days/week — with potential to grow

Reports to: Wren Loucks, Founder & Creative Director

Be-Kin is an interior design studio based in London. We work with clients to create considered, beautifully crafted spaces — and we’re growing. As our studio expands, we’re looking for a highly organised and client-focused individual to help us work at our best.

This is a pivotal role that sits at the heart of the studio. You’ll be the first point of contact for clients, the engine behind our day-to-day operations, and the person who ensures nothing falls through the cracks. Part executive assistant, part studio coordinator — you’ll keep our projects, people, and communications running smoothly so our creative team can focus on delivering exceptional design.

• Act as first point of contact for new and existing client enquiries
• Manage client correspondence with warmth, professionalism, and timely follow-up
• Prepare proposals, contracts, and meeting notes
• Maintain and update our CRM / project management system

• Manage the diary and scheduling for Wren Loucks and wider team
• Review project programmes and schedules with the design team, to ensure they are working efficiently.
• Review the designers time sheets and deliverables, working with them to establish key objectives each month.
• Ordering office supplies (paper, printing ink, etc.) as needed and coordinating with the cleaner and sub-contractors to keep the studio organised and tidy.
• Organising supplier showrooms and CPD for the design team from time-to-time.

• Client Invoicing:
  Work with our finance team to raise client invoices and prepare monthly progress reports
• Project Budgets:
  Track project budgets and flag any variances to Wren Loucks
• FF&E:
  Liaise with the design team and finance team to organise the procurement of FF&E, maintaining tidy records.
• Receipts and Records:
  Maintain organised records for the studio’s accountant

• Previous experience in a creative, design, or interior/architecture studio environment (strongly preferred)
• A natural communicator who is warm, confident, and professional with clients
• Exceptionally organised with strong attention to detail
• Proactive and self-managing — you take initiative rather than wait to be told
• Comfortable with project management tools (e.g. Asana, Excel, Harvest)
• Familiarity with basic bookkeeping or invoicing tools (e.g. Xero)
• Discreet, dependable, and a genuine team player

• Experience in interior design, architecture, or a luxury/high-end creative sector
• Familiarity with Estimac/EstiPC
• Familiarity with In Design
• An eye for design and an appreciation for beautiful spaces

• A creative, collaborative studio environment with a talented close-knit team
• Flexibility and genuine work-life balance
• The opportunity to grow with the studio as it expands
• A role where your contribution is seen, valued, and directly impactful