Executive Assistant

Title And Summary

Executive Assistant

Mastercard’s Chief Security Officer (CSO), Real-Time Payments and Transfer Solutions Security, is looking for a new Executive Assistant. The individual in this role will not only be a member of the team, they will coordinate operations within the department and will become a member of the Business Assistant community at Mastercard.

• Manage busy calendar by coordinating and scheduling meetings.
• Schedule and manage travel arrangements for domestic and international trips and prepare expense reports following those trips.
• Coordinate security team meetings, organisation, agenda preparation, room logistics, onboarding new security team members and pre-read distribution. Take meeting minutes and distribute as appropriate.
• Book meeting rooms and pre-order working lunches as and when needed.
• Support other day-to-day department operations such as screening emails, following up on items, and maintaining department records such as organisation charts.
• Prepare correspondence, memoranda, reports, presentations as required – editing, proof reading, printing.
• Support the Office of the CSO with administrative and task intake activities. For example, coordinating recruitment administration with HR and arranging interviews between candidates and senior management.
• Coordinate new joiners’ 1st week activities such as collating their profile details, as well as other key communications to the wider Mastercard Corporate Security and Real-Time Payments and Transfer Solutions teams.
• Support the CRO and Risk Team with meeting bookings, room bookings and any other administrative tasks as and when needed.
• Liaise with clients, colleagues and other EA’s.
• Greeting visitors and clients.

• Strong computer skills, including ability to manage and understand numerous internal software systems.
• Administrative experience in a corporate environment interfacing with senior and executive level management and customers.
• Strong interpersonal skills and ability to work collaboratively within a team setting.
• Keen sense of urgency with a results-driven orientation.
• Ability to prioritise and discern what is truly important.
• Accuracy and attention to detail with the ability to multi-task.
• Ability to function well in a busy and varied environment and work well under pressure.

• Abide by Mastercard’s security policies and practices.
• Ensure the confidentiality and integrity of the information being accessed.
• Report any suspected information security violation or breach.
• Complete all periodic mandatory security trainings in accordance with Mastercard’s guidelines.