Facilities Assistant

I am working with a Professional Services Company whom are looking for a Facilities Coordinator to join a growing company either on a temp to perm or perm basis. The hours are 9am-5.30pm and the firm are based close to Monument. The salary is up to £30,000 plus benefits.

• Act as the main point of contact for all workplace-related matters within the office.
• Ensure the office environment is well‑organised, professional, and aligned with company standards.
• Coordinate desk allocations, seating plans, and space utilisation.
• Support onboarding of new joiners from a workplace perspective (access, orientation, workspace set‑up).

• Build and maintain strong relationships with the Serviced office community team.
• Coordinate requests relating to facilities, maintenance, cleaning, and shared services.
• Escalate and track issues with Serviced office community team to ensure timely resolution.
• Collaborate on events, initiatives, and workspace improvements.

• Provide general office and administrative support to the wider team.
• Assist with internal events, meetings, and office activities.
• Support health & safety processes in partnership with serviced office providers community team, internal stakeholders and the Global Facilities & Workplace team.
• Maintain emergency/disaster preparedness and recovery plans, aligned to the global BCP.
• Maintain office supplies and ensure appropriate stock levels.

• Act as a "go‑to" person for employees regarding office and workplace‑related queries.
• Help create a positive, engaging, and efficient office environment.
• Support employee experience initiatives within the workspace.

• Support reporting on workplace issues, trends, and improvements.
• Assist with vendor coordination where necessary.

• Experience in office coordination, facilities & workplace support, or business support roles.
• Strong organisational and multitasking skills.
• Excellent communication and stakeholder management skills.
• Ability to build relationships with internal teams and external providers.
• Proactive, solution‑oriented mindset.