Project Coordinator

Group Metropolitan was founded in 1985 as an electrical contractor carrying out small moves and changes projects for a select few clients. Over the past 35 years, we have grown into a turnkey Principal Contractor offering in-house tradespeople, with a projected turnover of £88.5m. This has been achieved by working collaboratively with our clients to understand their needs and become an extension of their business, expanding our service offerings and geography to meet the expectations required.

Whilst the business has seen organic growth over the years, our core values of Safety, Quality, Integrity and People, remain the same.

The role of a Project & Commercial Coordinator at Group Metropolitan Ltd is integral to the successful delivery of our projects. This position combines project administration with financial coordination, ensuring works are delivered safely, on time, within budget, and to the highest standards of quality. Acting as a key link between Project Managers, clients, and subcontractors, the role supports both the operational and commercial aspects of the Critical Services department, helping to drive efficiency, accuracy, and client satisfaction.

Type of contract:
Permanent

Department:
Projects

Hours:

7:00am – 4:00pm with a 1 hour paid lunch.

Location:

Greenwich Office, and various sites across London and surrounding areas. (Project dependent)

• Client facing with the ability to meet and discuss operational matters with building management, staff, and client representatives.
• Highly organised – able to manage competing priorities and deadlines effectively.
• Detail-oriented – ensures accuracy in financial records, documentation, and reporting.
• Confidence in supporting project managers with cost control and budget tracking.
• Client-focused – committed to providing excellent service and maintaining strong relationships.
• Integrity-driven – acts with honesty and professionalism at all times, reflecting company values.
• Problem solver – seeks solutions and improvements rather than dwelling on challenges.
• Strong proficiency in MS Office (Excel, Word, Outlook, Projects, Power Point) with advanced Excel skills (pivot tables, formulas, data tracking);
  Experience in Procore and 1 Breadcrumb or similar software.
• Understanding of financial processes, including purchase orders, invoicing, and forecasting.
• Excellent document management and record-keeping skills.
• Experience preparing reports, trackers, and financial summaries.
• Ability to manage multiple projects simultaneously while maintaining attention to detail.
• Skilled in liaising with subcontractors, suppliers, and clients to gather information and ensure timely submissions.

• Attend project meetings, prepare agendas, take minutes, and circulate actions to internal and external stakeholders.
• Ensure all project documentation (e.g., RAMS, permits, O&M manuals, handover packs) is collated, submitted, and filed correctly in SharePoint/Procore, also setting up projects on 1 Breadcrumb.
• Support Project Managers with procurement of subcontractors, suppliers, materials and expenses.
• Coordinate permits and site access, including parking arrangements.
• Prepare Health & Safety folders for larger projects.

• Assist Project Managers with applications for payment and invoicing.
• Raise purchase orders for labour, materials, and hire equipment.
• Track costs, expenses, and variations to ensure projects remain within budget.
• Support with monthly and annual project forecasting.
• Maintain accurate records of subcontractor quotations and costings.
• Bi‑weekly meetings to be held with Management to update financial software (Net Suite) along with Department trackers.

• Act as a point of contact for client representatives, building management, and subcontractors.
• Schedule and arrange meetings with Project Managers and clients.
• Maintain well‑organised job folders and ensure documentation is accessible and in alignment with all ISO standards.
• Support onboarding of new suppliers, ensuring compliance with company requirements.
• Assist with office‑based compliance checks, including Fire, Health & Safety, and stock audits at Greenwich and site offices.

• Following 12 months of continuous employment, you are entitled to become a beneficiary of the Employee‑Owned Trust (EOT) scheme.
• Private Healthcare.
• Private Dental Insurance.
• Life Insurance.
• Pension Scheme.
• Length of Service reward scheme.
• Tradepoint discount scheme.
• Private Financial Advice.

Group Metropolitan is an equal opportunities employer committed to fostering a supportive and inclusive workplace. We value dedication, innovation, and teamwork, and we strive to provide an environment where all employees can thrive.