Project and Operations Coordinator

Job Summary

We are seeking a Project & Operations Coordinator to join a forthcoming strategic communications programme.

• Support the day-to-day coordination of project activities, timelines, and deliverables.
• Maintain project trackers, documentation, and reporting materials to ensure deadlines and outputs are accurately monitored.
• Organise meetings, workshops, and stakeholder engagements, including scheduling, agendas, note-taking, and follow-up actions.
• Support the preparation of donor reports, presentations, briefing materials, and internal updates.
• Coordinate communication and scheduling across internal teams, consultants, and external partners.

• Support project operations including resource planning, scheduling briefings and meetings, procurement, due diligence, contracting administration, onboarding, invoicing and timesheet tracking.
• Grant management including contracting, reporting compliance, payment and grant close out.
• Assist with budget tracking and maintaining accurate financial and operational records.
• Coordinate travel, logistics, and event arrangements for staff, consultants, and partners.
• Support compliance with donor requirements, safeguarding, data protection, and security protocols.
• Assist with vendor setup, raising Purchase Orders, processing invoices, payment tracking and spend reconciliation, and other administrative finance processes alongside our Project Accountants where required.

• Monitor project actions, risks, and operational issues, escalating where appropriate.
• Contribute to improving internal processes, templates, and ways of working across the project team.
• Provide general administrative and coordination support to programme and operations colleagues as needed.

• Bachelor's degree or equivalent professional experience in foreign affairs, international development, strategic communications, political science, or a related field.
• Strong organisational and time-management skills with the ability to manage multiple priorities.
• Excellent attention to detail and ability to maintain accurate records and documentation.
• Strong written and verbal communication skills.
• Ability to work collaboratively across multicultural and cross-functional teams.
• Confidence using Microsoft Office and/or Google Workspace tools.
• Ability to handle sensitive information professionally and confidentially.
• Proactive, adaptable, and willing to learn in a fast-paced environment.

• Experience supporting donor-funded or international projects.
• Experience with invoicing, procurement, budget tracking, or grants administration.
• Interest in strategic communications, information integrity, or behavioural change programming.
• Knowledge of Eastern and Central European socio-political contexts is an advantage.

The opportunity to work with colleagues from a diverse range of professional and cultural backgrounds including the very best ex-diplomats, television producers, digital media strategists, linguists, researchers, and behavioural scientists from both the public and private sector.

Across Zinc Network there’s a commitment by everyone to deliver meaningful change across all the subject areas, social challenges, and policy goals we’re striving to achieve.

We’re committed to hiring a diverse workforce from different professional and cultural backgrounds, and to that end we encourage a variety of people to apply to join our company to represent the diverse range of subjects associated with our projects.

• Disclose any previous disciplinary action against them resulting from a substantiated safeguarding (including any breaches involving trafficking-related activities) or workplace investigation.
• Undergo background checks including employment verification, sexual offender registry, identity confirmation, and anti-terrorism vetting.

Deadline: 30th June 2026