Executive Assistant, Lego Brand Retail

Job Description

Are you ready to bring together structure, communication excellence, and day-to-day operational leadership in a fast-paced role partnering closely with leadership?

Join us as an Executive Assistant and become a trusted partner to the Vice President (VP) of LEGO Brand Retail Stores (L ). In this impactful role, you will drive structure, enable collaboration, and support initiatives that shape the future of LEGO Brand Retail Stores in AMS and EMEA.

As Executive Assistant, you will enable the VP and his direct reports to operate effectively by providing proactive, high-quality administrative and operational support. You will act as a structured, trusted partner, managing schedules, coordinating communications, planning events, supporting team activities, and anticipating needs, whilst helping to ensure smooth day-to-day operations and efficient execution of strategic priorities. More specifically, you will:

• Provide high-level administrative support to the VP, pro-actively supporting daily management duties such as calendar management, reporting, etc.
• Anticipate needs and propose solutions to avoid scheduling issues, workload bottlenecks, or communication gaps.
• Organize end-to-end travel arrangements, including itineraries, accommodations, and visa requirements.
• Manage the L  Leadership Team's meeting agenda and summaries, while capturing actions and following up on tasks accordingly.
• Steer the annual calendar for the VP and Leadership Team (town halls, regular meetings, seminars, etc.) and support them through ad-hoc project coordination.
• Support Global Core Processes (people, finance and communication plans).
• Contribute to strengthening collaboration and stakeholder management towards relevant stakeholders, while representing the VP with professionalism and discretion.
• Provide detailed planning and coordination of meetings, workshops, seminars and events including yearly Store Manager summit in AMS.
• Support the onboarding process for new team members and help foster a collaborative, inclusive team culture.
• Arrange quarterly L  Leadership team off-site conferences.
• Participate in ad-hoc projects.

Play your part in our team succeeding

The LEGO Group’s mission is to inspire and develop the builders of tomorrow through the power of play — and nowhere is this brought to life more than in our LEGO Brand Retail Stores. With stores located across the Americas and EMEA, LEGO Brand Retail plays a critical role in delivering world-class customer experiences that bring our brand, products, and values to life through play.

Our stores are more than just places to shop — they are destinations where creativity, imagination, and memorable experiences come together, creating lasting connections with shoppers and consumers every day.

Do you have what it takes?

The ideal candidate has extensive experience as an Executive Assistant, Personal Assistant, Business Enabler, or equivalent. You bring proven experience in supporting senior leadership with independently managing complex administrative tasks, prioritizing conflicting demands and navigating shifting priorities by demonstrating strong flexibility, structure, and sharp attention to detail. Moreover, you bring:

• High level of service, problem-solving and judgement skills, enabling you to make sound recommendations to facilitate smooth day-to-day operations.
• Ability to manage multiple priorities, while navigating in a dynamic, fast-moving environment.
• High level of professionalism, confidentiality, and discretion in handling sensitive information.
• Proven event planning and coordination skills.
• Experience using Microsoft products, IT platforms and apps.
• Strong skills in creating presentation materials.
• Exceptional English communication skills – both written and verbal.
• A structured, trustworthy, proactive and positive attitude, with global awareness.

What’s in it for you?

Here is what you can expect:

Family Care Leave – We offer enhanced paid leave options for those important times.

Insurances – All colleagues are covered by our life and disability insurance which provides protection and peace of mind.

Wellbeing – We want our people to feel well and…