Senior Administrator

Marketing Planning Executive

Location:

London

Reporting to:
Head of Strategy & Planning

We are looking for a highly organized and operationally strong Marketing Administrator to support the Marketing function at Perk with extensive knowledge in budget management experience (PO raising, invoicing etc, working with accounts teams). This is a 12-month FTC role. This role sits at the centre of how Marketing runs. You will be the operational backbone of the team, owning budget and procurement processes, onboarding, L&D programmes, team coordination, and executive calendar management.

You will partner closely with Accounting, People, and Marketing Leadership to ensure Marketing operates efficiently and at scale.

• Act as the main point of contact between Marketing and Accounting
• Support the wider Marketing team with purchase orders, invoicing, and budget tracking
• Own end-to-end PO and invoice management via platforms such as Procurify
• Ensure accurate coding, timely submissions, and monthly reconciliations
• Maintain clear budget trackers and support forecasting cycles

• Own and continuously improve the Marketing onboarding process
• Create and maintain onboarding documentation and checklists
• Coordinate cross-functional onboarding touchpoints
• Ensure new hires are set up for success from day one

• Calendarise and coordinate key Marketing events including All Hands, offsites, team workshops and planning sessions
• Maintain visibility of key milestones and recurring cadences
• Own diary management for the VP Global Marketing
• Leadership follow-through: keeping actions, owners and deadlines tight across MLT, QBRs, key cross-functional meetings, so things move forward
• Meeting and offsite organization
• Team cadence + process support: helping run the mechanics behind our operating rhythm, from review cycles and initiative trackers, all-hands and budget checkpoint reminders.
• Hiring coordination: key updates, scheduling, feedback collection and recruiter follow-ups.
• Events, travel and hospitality logistics: where it makes sense supporting customer dinners, exec meetings and team offsites
• Priority tracking: helping to keeping a running tracker of my and the team priorities, follow-ups and commitments so less falls through the cracks.

• Own, manage and optimise the Marketing merchandise and swag programme
• Manage supplier relationships, ordering, stock levels and budget
• Support Marketing events and wider business requests
• Bring structure and cost efficiency to company-wide swag processes

• Own and evolve the Marketing Learning & Development programme
• Manage and grow the recently launched Mentoring scheme
• Proactively propose new ideas, courses and growth initiatives
• Track participation, feedback and impact

• Own the creation and maintenance of SOPs and process documentation
• Partner with the wider Marketing team to formalise and standardise processes
• Improve clarity, consistency and operational efficiency across the function

• Rest and recharge with 25 days of annual leave plus bank holidays
• Take control of your physical health with private medical cover and voluntary dental insurance from Bupa, and discounted gym memberships with Gym Flex
• Plan for your future with our qualifying earnings company pension plan with Aviva
• Know that your loved ones are protected financially through your Life Insurance if the worst were to happen
• Rest assured that you’re covered by income protection in case you experience a long-term sickness or absence
• Leverage tax-efficient cycle and electric car schemes with Cycle2
  
  Work & Octopus
• Join our unforgettable Perk events, including our spectacular annual summer party
• Always feel supported with Spring Health, our market-leading wellbeing partner, providing fast, comprehensive access to 12x therapy and 12x coaching sessions for you and your loved ones
• Focus on your family with 12-16 weeks’ paid parental leave
• Contribute to your community with 16 paid hours per year to spend volunteering for your…