Executive Assistant

Sinclair is Hiring! Join Our Team as Executive Assistant

Location is flexible across EMEA Countries: UK, Spain, Italy, Dubai, Netherlands, Germany, Poland, France, Bulgaria.

We are seeking a highly organized, strategic, and senior Executive Assistant to provide high-level support to our Global Commercial Finance and Chief People Officer
. This role is ideal for a sharp, senior-level professional who can act as a trusted partner, executive coordinator, and operational enabler in a fast-paced environment.

You will work closely with two of the busiest functions in the organization, anticipating needs, removing obstacles, and ensuring priorities are managed effectively. The pace is fast, the standards are high, and the opportunity to make a real impact is significant.

This role requires exceptional communication skills, strong business judgment, and the ability to manage multiple priorities across a dynamic global environment.

Founded in 1971, Sinclair is a global medical aesthetics organisation that delivers an extensive product range. With an in-house commercial infrastructure, including manufacturing and a network of distributors in leading global markets, our products are sold in 55 countries worldwide.

This is a great time to join Sinclair as we continue to increase our product range and expand into new markets and territories.

• Act with Integrity – Consistently doing the right thing, even when it’s the hard choice; ensuring 100% compliance with all rules, standard operating procedures, and guidelines.
• Results-Driven – Making a meaningful business impact in all you do through sales, efficiency, and operational excellence.
• Innovation-Centered – Redefining aesthetics through pioneering products, service models, and business strategies.
• Own It! – Being accountable for your decisions, actions, and outcomes while remaining reliable to customers and colleagues.

• Support the Global Commercial Finance and Chief People Officer across meetings, travel, and priorities, ensuring smooth execution and follow-through.
• Act as a trusted point of coordination by attending meetings, capturing key takeaways, and ensuring action items are followed up effectively.
• Prepare briefing materials, presentations, talking points, and pre-reads for executive and leadership engagements.
• Support communication between leadership and departments.
• Conduct research, analysis, and business planning activities.
• Handle confidential and sensitive matters with discretion.
• Act as a trusted partner and problem-solver for executive leadership.

• Manage and prioritize complex, ever-changing calendars across multiple time zones.
• Triage inboxes, draft responses, and elevate priorities with sound judgment.
• Coordinate domestic and international travel end-to-end, including logistics for important meetings and leadership events.

• Organize and coordinate meeting agendas for executive team sessions, leadership offsites, and cross-functional reviews.
• Track action items, follow up with stakeholders, and ensure timely completion.

• Liaise across Finance, HR, and the broader leadership team to keep initiatives moving forward.
• Monitor organizational goals, KPIs, and operational priorities.
• Improve internal processes and drive operational efficiency.

• 8+ years of experience in Executive Assistant, Senior Executive Support, or Business Operations roles supporting C-level or SVP-level leaders
  .
• Proven ability to operate in a fast-moving, high-pressure environment—ideally in finance, aesthetics, or a similarly demanding sector.
• Exceptional organizational skills with the ability to manage competing priorities across senior stakeholders.
• Strong business acumen and confidence engaging in strategic and commercial discussions.
• High level of discretion and sound judgment with confidential information.
• Excellent written and verbal communication skills; comfortable drafting executive-level correspondence.
• High EQ, low ego, and strong stakeholder management skills.
• Experience supporting globally distributed teams.
• Fami…