Senior Team Coordinator

Job in Greater London, London, Greater London, W1B, England, UK

Listing for: Occupop

Full Time position
Listed on 2026-06-20

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Data Entry, Business Administration, Virtual Assistant/ Remote Admin

Salary/Wage Range or Industry Benchmark: 40000 - 60000 GBP Yearly GBP 40000.00 60000.00 YEAR

Location: Greater London

Job information

Location: London, England, United Kingdom

Company: Bit recruit

Client /

Employer:

Occupop

Job reference: 9

Listing type: Basic

EU work permit required: No

Posted: 03.06.2026

Role overview

We are seeking a proactive and highly organised Senior Team Coordinator to join our support team in our London studio. This pivotal role will provide comprehensive support to the Partners and their architectural teams, ensuring the smooth running of day-to-day operations across multiple projects. From managing diaries to coordinating project documentation, you will be the backbone of administrative efficiency in a dynamic environment.

Responsibilities

Diary & Meeting Coordination:
Manage Partners calendars and inboxes; schedule internal and external meetings with timely follow-ups.
Project Administration:
Assist in preparation and distribution of stage reports, presentations, and other project outputs; maintain accurate project records and documentation.
Risk Management and Quality Control:
Identify potential risks and develop mitigation strategies; ensure standards are met through quality assurance reviews and enforce quality control processes.
Project Management Support:
Update and monitor project timelines, milestones, and resource allocations; support financial tracking and reporting as required.
Document & CDE Management:
Organise and maintain project files within Common Data Environments; ensure version control and compliance with document protocols.
Team Coordination:
Act as a central point of contact for administrative queries across architectural teams; support onboarding and training logistics.
General Administrative Support:
Assist with travel arrangements, expenses, and other operational tasks.

Qualifications

Proven experience in a team coordinator, project administrator, or similar support role.
Document control proficiency using Aconex, CEMAR, Atvero, or CMap PIM.
Skilled in Adobe Creative Suite and compiling client reports.
Proficient in CMap (or similar project management tools) and Microsoft Office Suite.
Strong organisational skills with a flexible, self-directed approach.
Excellent communication and stakeholder management across all levels.
High attention to detail, professional demeanour, and commercial awareness.
Familiarity with architectural or design studio environments.

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