Team Executive Assistant

Interactive Executive Support Coordinator:
London, UK Role Overview

A proactive and detail-oriented Executive Support Coordinator providing essential support to the Interactive Leadership team. This role is focused on diary and time management, operational effectiveness, and administrative excellence. It is designed as a developmental position, offering a clear pathway to the Executive Assistant role. The successful candidate will ensure the smooth running of executive schedules and support day-to-day operations, gaining exposure to leadership activities and organisational priorities.

• Executives’ time is efficiently managed – calendars are organised, meetings are scheduled with purpose, and priorities are clear.
• Leadership activities run smoothly – coordination across teams and stakeholders is seamless.
• Stakeholder interactions are professional and well-managed – internal and external communications are timely and effective.
• Operational processes are streamlined – administrative tasks are handled proactively, minimising friction.
• Growth and development – the role provides exposure to executive-level operations, preparing the candidate for advancement to an Executive Assistant position.

• Proactively manage complex executive calendars, scheduling meetings across global time zones and prioritising high-value activities.
• Coordinate internal and external appointments, ensuring optimal use of executive time.
• Prepare daily and weekly schedules, anticipating potential conflicts and resolving them efficiently.

• Provide administrative support including travel arrangements, logistics, and expense management.
• Assist with preparation for meetings, briefings, and events—ensuring executives are equipped with relevant materials.
• Support the execution of key leadership activities, tracking actions and outcomes.

• Facilitate communication between executives and stakeholders, drafting correspondence and organising briefing materials.
• Coordinate with internal teams to ensure alignment on priorities and deliverables.
• Maintain robust systems and processes for efficient day-to-day operations.

• Act as a central point of contact for scheduling and operational queries.
• Build trusted relationships across the organisation to enable efficient execution.
• Handle sensitive and confidential matters with discretion.

• Support executives at industry events, conferences, and trade shows, assisting with scheduling and logistics.
• Prepare event schedules and stakeholder engagement plans.

• Experience in a fast-paced, complex environment supporting senior leaders.
• Values led.
• Strong organisational and prioritisation skills, with a keen attention to detail.
• Proactive approach, able to anticipate needs and operate with minimal direction.
• Excellent communication skills, confident engaging with stakeholders at all levels.
• High levels of discretion, judgement, and professionalism.
• Ambition to grow into an Executive Assistant role.

Up to 25%