Junior Finance and Legal Admin Assistant

Job Description

Beauty Pie is disrupting the beauty industry. Our aim is simple: provide beauty and health lovers the highest quality health and beauty products, made by the world’s best laboratories. As the first luxury beauty and wellness buyers’ club, our products are sold directly to our members without the prohibitive industry mark‑ups. Technology powers everything that we do, and contributes to making our business model unique.

We are looking for an agile, detail‑oriented Admin Assistant to join our team. This is a unique hybrid role designed to provide critical support across both our Finance and Legal teams. You will be the "glue" that helps manage our supplier relationships, contract life cycles, and internal processes.

We believe it's all about mindset, great skills and attitude and a fantastic work ethic being key. If you’re aligned to our values, excited about the opportunity, and you’re really good at what you do (even if you don’t tick all the boxes) apply anyway!

• Microsoft Excel proficiency
• Inquisitive mindset
• Ability to think laterally in order to problem solve
• Detail‑oriented with strong communication and problem‑solving skills.
• Comfortable having conversations with colleagues at all levels in the business
• Comfortable working with large quantities of raw transactional data
• Experience using Net Suite helpful, but not required
• Energy and ambition to make a difference to a business going through an exciting period of change and growth
• Experience in an e‑commerce business is beneficial but not essential
• Adaptable and flexible in a fast‑paced, agile, scale‑up environment
• The stated experience and background is a guide and does not preclude applications from candidates with more or less experience, provided the requisite skills can be demonstrated.

• Supporting with the management of the company’s contract database by tracking key dates and obligations and helping administer the tool.
• Coordinating the signing and approval process for legal documents.
• Setting up and fact‑checking basic legal documents and contracts using our templates.
• Liaising with the Member Happiness team on customer service matters, and with the marketing team to assist them with running promotions.
• Assisting with basic corporate administrative functions, such as organising meeting minutes and maintaining business filings.
• Conducting basic research as needed to support the General Counsel on various projects.

• Processing inbound supplier invoices
• Managing and educating internal stakeholders with regards to Purchase Order process
• Communicating with suppliers regarding invoice & payment queries
• Processing the weekly payment run
• Setting up new suppliers in Net Suite and verifying bank details
• Reconciliation of company credit cards (Patricia to handover)
• Process of employee expense claims and becoming an expert in our software. (Nav to handover)
• Support banking and treasury administration
• Providing administrative support and performing ad‑hoc tasks

Our culture is our DNA. It defines who we are, how we operate and how we hire. And it all springs from our values, which are very important to us:

• Bring your ‘A’ game:
  We bring a growth mindset as we disrupt the beauty industry. Showing up at our best, and never settling for average.
• Be intelligently rebellious:
  We challenge industry and business norms with purpose, not ego. Bold thinking, creative problem‑solving and smart risk‑taking are how we transform beauty.
• Bias for action:
  Speed matters. We act with urgency, make smart choices and learn through doing – because momentum drives progress.
• Be customer obsessed:
  Our decisions begin and end with the customer in mind. We earn trust by delivering amazing quality and incredible value with an experience that consistently exceeds expectations.
• It’s all for one (& one for all):
  We’re better together. Trust, integrity and collaboration are how we build a culture where everyone grows, contributes and thrives—individually and collectively.

• Hybrid working with 3 days in the office in central London
• Free membership to Beauty Pie+ and 30% off our…