Education Administrator – Timetabling and Exchanges

Education Administrator – Timetabling and Exchanges

Job number ENG
03952 Faculties Faculty of Engineering Departments Department of Civil and Environmental Engineering Salary or Salary range £41,005 - £45,616 per annum Location/campus South Kensington Campus
- Hybrid Contract type work pattern Full time
- Open ended Posting End Date 10 Jul 2026

An exciting opportunity has arisen within the Department of Civil and Environmental Engineering for an Education Administrator – Timetabling and Exchanges. This key role will support the Education Officer – Examinations and Assessment in the delivery of the Department’s taught education programmes.

The Education Administrator will provide administrative support for Departmental activities in relation to timetabling, exchanges in and out of the Department, Continuing Professional Development provision and research opportunities for undergraduate students.

This is a full-time, open-ended post.

• Leading and managing timetabling and room allocation across all programmes, ensuring efficient use of teaching space, accurate data management, and alignment with institutional processes
• Building strong stakeholder relationships and continuously improving timetabling processes, providing clear communication, training, and support to staff and students
• Coordinating the administration of exchange and Year Abroad programmes, ensuring smooth delivery from application to completion, strong partner engagement, and a high-quality student experience
• Providing effective administrative support for education-related committees
• Providing administrative and operational support across the department, including key events, staff support, process improvements, and maintaining clear guidance and procedures

• You will be educated to A level standard (or equivalent) plus GCSE (or equivalent) in English and Mathematics. A relevant administrative or higher education qualification (or equivalent experience) is desirable.
• You will also have proven experience in a busy, customer‑focused administrative environment, with the ability to manage high volumes of enquiries and strong proficiency across Microsoft Office applications
• Experience of timetabling, scheduling, or resource planning in an educational or similar setting is essential
• You will also have a good working knowledge of IT systems and databases, with the ability to learn new systems quickly, and a comprehensive understanding of data accuracy, record keeping, and confidentiality (including GDPR). Understanding of higher education structures and processes is desirable.
• Excellent communication and interpersonal skills, with strong organisational ability, high attention to detail, and the capacity to manage multiple priorities and work effectively under pressure in a fast‑paced environment are essential

• The opportunity to continue your career at a world‑leading institution and be part of our mission to continue science for humanity
• A
  sector‑leading salary and remuneration package
  , including 41 days off per year and generous pension schemes
• Access to a range of workplace benefits including a flexible working policy from day 1, generous family leave packages, on‑site leisure facilities and a cycle‑to‑work scheme
• Interest‑free season ticket loan schemes for travel

We work towards equality of opportunity, to eliminating discrimination, and to creating an inclusive working environment for all. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities. You can read more about our commitment on our web pages .

Proud signatory of the Armed Forces Covenant. We welcome applications from the Armed Forces community.

Our values are at the root of everything we do, and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity, and innovation.