Property Administrator

hybrid 3x a week | london | 10% bonus + competitive salary

at wagamama,
food is life and we’re here to make every bite count. with over 165 restaurants across the UK (and growing fast) we’ve been dishing up vibrant, fresh asian inspired flavours since ‘92. it’s all about good food, good vibes, and good company

we’re looking for a property administrator to join us ready to dive in and stir things up

the property administrator will provide efficient and accurate administrative duties, assisting the property senior leadership team across all the property functions of estates, construction, acquisitions and facilities

• to provide proactive, efficient, and effective property administration support to the heads of departments as required
• inputting information into and keeping up to date databases and trackers that the property team use
• invoice management including processing invoices using the internal finance system and assisting with day-to-day invoice queries from finance and external parties
• maintaining accurate records and filing systems
• coordinating property access/inspections for landlords, external consultants, contractors and project managers
• management of empty property contract including arranging access requests, approving invoices and reading and actioning weekly property reports
• overseeing the property PO/CPN system working with finance and external suppliers to ensure it is fully functional and aligned with internal policies
• responsibility of issuing property change forms
• general administration support for all projects across the team including new restaurant openings and refurbishments
• preparation and distribution of agendas and minutes for periodic property meetings
• coordination of the signing process for legal documents
• responsibility for responding to all property information requests which will include requests for lease details, drawings and project timelines
• Previous experience working within property management
• ability to work without supervision in a confident manner to support the heads of departments and the wider property team
• excellent written and oral communication skills
• excellent time management and organisational skills
• must be proactive and able to use own initiative and possess a flexible attitude to the workload
• excellent at excel, power point and Word

• 10% bonus
• come as you are culture, with modern offices, fresh fruit and soft drinks
• £200 monthly wagamama food allowance — enjoy all your favourite dishes on us!
• further discounts across retail, hospitality & leisure — perks that make life sweeter
• supporting you every step of the way! family-friendly pay: 26 weeks full pay + 13 weeks half pay for expectant or adopting parents

nothing brings people together like great food. no matter where you’re from or who you are, you’ve got a seat at our table | because food is the ultimate connector, and here everyone belongs