Personal Assistant; PA

Contract: Fixed-Term Contract until February 2027

Working Pattern: Full-time, with a minimum of 4 days per week in the London office

We are looking for a highly organised, proactive and professional Personal Assistant to join Newmark's Retail Agency team on a fixed-term contract until February 2027.

Supporting a busy team of senior professionals, you will play a key role in ensuring the smooth day-to-day running of the department. This is an excellent opportunity for an experienced PA who thrives in a fast-paced, client-focused environment and enjoys working collaboratively.

• Providing comprehensive diary management across multiple stakeholders.
• Coordinating meetings, client appointments and travel arrangements.
• Preparing presentations, reports, correspondence and other documentation.
• Managing inboxes and handling communications professionally and efficiently.
• Organising team meetings, events and hospitality where required.
• Processing expenses and supporting with administrative tasks.
• Maintaining accurate records and ensuring information is up to date.
• Acting as a key point of contact for internal and external stakeholders.
• Providing general administrative support to the Retail Agency team and assisting with ad hoc projects as required.

• An experienced Personal Assistant or Executive Assistant, ideally within property or another professional services environment.
• Exceptionally organised with excellent attention to detail.
• Able to prioritise competing demands and work effectively under pressure.
• A confident communicator with strong interpersonal skills.
• Proactive, adaptable and able to use initiative.
• Highly proficient in Microsoft Office, including Outlook, Word, PowerPoint and Excel.
• Committed to delivering a high standard of service and maintaining confidentiality.

This role is based in our London office
, with an expectation of working in the office a minimum of four days per week
. If you are an organised, motivated professional looking to make an immediate impact within a busy team, we would love to hear from you.