Fleet Administration Specialist

Location & Hours

Location:

Based in our London office, 5 days a week.

Hours:

Mon-Fri, 9:00-5:30.

• PCN Management
  • Deal with inbound postal and digital PCNs, log and process them quickly and efficiently.
  • Problem‑solve PCN queries to resolve issues smoothly for drivers.
• Vehicle Documentation
  • Ensure all vehicle records and registration documents are accurately maintained, updated, and securely archived or disposed of when necessary.
• Insurance & Total Loss Coordination
  • Guide vehicles through the total loss administrative process from start to finish.
  • Compile regular, insightful reports for key stakeholders.
• Safety Recalls
  • Monitor manufacturer safety recalls across the fleet.
  • Communicate these to the right people and ensure necessary vehicle fixes are completed and drivers receive the right support.
• Team Support
  • Cross‑departmental teamwork helping investigate queries, preparing vital vehicle documents, and tackling data‑entry tasks.
  • Assist with various logistical challenges and administrative tasks as they arise.

• Admin Pro
  :
  Proven experience in a data‑entry or administrative role where you thrived on precision.

• Fleet Savvy
  :
  Bonus points if you already have experience in a vehicle or fleet administration role.
• Organization Guru
  : A knack for juggling multiple tasks without dropping the ball.
• Top‑Tier Communicator
  :
  Excellent written and verbal communication skills.
• Self‑Starter
  :
  Ability to work independently, take initiative, and hit the ground running with minimal supervision.
• Precision‑Driven
  :
  An absolute commitment to accuracy.

As an equal opportunity employer, we do not discriminate on the basis of any protected attribute. Our commitment is to provide equal opportunities, an inclusive work environment, and fairness for everyone.