Executive Admin Lead - Travel, Events & Office Ops

About Vantage Data Centers

Vantage Data Centers powers, cools, protects and connects the technology of the world's well-known hyperscalers, cloud and AI providers, as well as large enterprises. We operate across North America, Europe and Asia Pacific, delivering innovative data‑center design that enhances reliability, efficiency and sustainability in flexible environments that scale with market demand.

We are seeking a detail‑oriented, initiative‑driven Office Manager and Executive Assistant to oversee the daily operations of the Executive Administration team. This role will manage high‑level projects, coordinate travel, organize meetings, and support various logistical and administrative tasks for the Executive Leadership team and Board of Directors.

• Team Supervision: Supervise the Executive Administration team, provide guidance and performance feedback, foster a collaborative work environment, and enforce company policies and confidentiality.
• Administrative Support: Provide daily management and support for the Executive Team, use discretion and judgment to facilitate executive activities, and handle confidential information.
• Travel and Schedule Coordination: Coordinate executive travel arrangements, manage schedules and calendars, and book conference rooms and related services.
• Meeting and Event Planning: Organize logistics for meetings, prepare agendas, coordinate virtual and in‑person events, and manage conference rooms.
• Expense Reporting and Project Management: Prepare and process expense reports, manage projects independently, and provide discretion in decision‑making.
• Reporting and Presentation Preparation: Build and coordinate reports, charts, budgets, and other presentation materials for executive review.
• Customer Service and
  
  Collaboration:
  
  Project a positive attitude, collaborate with internal and external stakeholders, and support visitors and customers.
• Additional Duties: Handle additional duties as assigned by Management.

• Bachelor's Degree in Office Administration, a related field, or equivalent experience (preferred).
• Notary Public preferred, not required.
• 5+ years of experience in an administrative, organizational, or supervisory role, including experience as an Office Manager or Executive Assistant.
• Strong organizational and project management skills.
• Experience maintaining confidential information.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency with Microsoft Office tools, Outlook calendaring, and SharePoint (a plus).
• Experience with a Global Travel Platform (a plus).
• Travel required:
  
  up to 10% of the time, may increase over time.

Comprehensive health and welfare benefits, retirement plans, paid leave, and a compensation package above market average. Additional benefits include recognition, training, and development opportunities.

Vantage Data Centers is an Equal Opportunity Employer. We do not accept unsolicited resumes from search firms; fees will not be paid for recruiters without a prior agreement.